Legal Assistant,Construction & Infrastructure Job Toronto area,Ontario Canada,Administrative/Clerical

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

We are currently recruiting for a Legal Assistant (LA) in our Construction & Infrastructure Department. The LA will proactively and independently manage the practices of multiple Legal Professionals and provide the LPs with a high level of support in order to enhance practice efficiency. Along with superior multi-tasking, administrative and communication skills, the successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service.

This position requires a strong background in litigation, combined with knowledge of the Construction & Infrastructure practice area.

This job posting is for an existing vacancy.

Major Responsibilities and Duties

Helps manage the LP Inbox and Calendar. Proactively monitors emails to keep current on developments within files. Maintain LP calendar, including making or changing appointments, organizing meetings and arranging facilities, preparing documentation and keeping LP apprised of issues requiring attention

Point of contact with clients and various internal and external stakeholders to provide assistance and information as required

Administers client accounts and ensures LP time charges are processed accurately and on a timely basis

Provides administrative assistance and coordinates the logistics of client meetings, makes travel and hospitality arrangements as required

Supports client development activities, such as managing LP bios, entering/updating information into client relationship database

Manages new file setup, including researching information for client intake process, workspace management, creating and managing files in document management system

Monitors upcoming deadlines and prompts LPs with advance notice for actioning

Facilitates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and materials. Effectively provides document production services involving lengthy and complicated Microsoft Word and Adobe Acrobat DC documentation

Files emails and documents in appropriate matter space and folders

Receives, researches, prepares for and follows up on audit inquiries

Performs other duties as required to achieve Firm objectives

Position Requirement

Education and Experience

The position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of five years’ experience working in a professional services or legal environment. Experience supporting a Litigation practice area, combined with knowledge of the Construction & Infrastructure practice area, is required. An equivalent combination of education, training and experience may be considered.

Knowledge and Skills

Extensive experience supporting a partner’s practice and maintaining a high level of discretion and confidentiality at all times

Excellent attention to detail, with strong written and verbal communication

Strong technical skills (MS Office Suite)

Organizational and time management skills required to effectively multi-task

Highly responsive and able to successfully manage changing priorities

Commitment to teamwork along with the ability to take initiative and work independently

Takes full responsibility for assigned tasks

Knowledge of legal procedures

Drafting and proofreading skills

Compensation

The range of expected compensation for this position is $65,000 - $80,000 annually. Compensation offered will be based on a variety of factors including job-related…

Legal Assistant, Construction & Infrastructure