National Executive Assistant

Join to apply for the National Executive Assistant role at TD Securities

Toronto, Ontario, Canada

37.5 hours per week (full‑time)

Administration

$60,000 - $80,000 CAD. The pay details posted reflect a temporary market premium specific to this role that is reassessed annually. TD is committed to providing fair and equitable compensation opportunities to all colleagues.

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. Our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

If you're a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team. As an Administrative Assistant, you'll provide dedicated support for several executives at TD and a wide range of administrative or general workplace support for the broader team as assigned.

• Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
• Coordinate travel for leaders, including supporting travel delay re‑scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties
• Process expenses for teams ensuring timely completion
• Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
• Assist in coordinating in‑office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology set‑up, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
• Maintain confidentiality:
  Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
• Apply appropriate due diligence ensuring accuracy in completing ad‑hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Inform immediate team regularly on project status, as well as relevant information related to day‑to‑day activities
• Provide vacation/temporary coverage for colleagues, supporting additional leaders

• Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed
• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

• Provide support while ensuring quality service and professionalism at every interaction
• Participate fully as a member of the team and contribute to a positive work environment

• High school diploma with 3 to 5 years of relevant experience
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
• Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
• Can perform efficiently in a multi‑task environment and ensure deadlines are met
• Can efficiently interpret TD policies and help executives apply these standards in a fast‑changing environment
• Experience coordinating travel arrangements and comfortable managing frequent changes
• Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements
• Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
• Strong judgment skills to support initiatives and apply discretion when working with confidential information

• Cover letter (one letter‑sized page only)
• Resume (two…