Legal Administrative Assistant

Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way —our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements:
Excellence , through attracting and developing top talent committed to delivering on our Client Commitment;
Collaboration , through seamless, integrated teamwork;
Inclusion , through eliminating barriers to belonging and success; and Innovation , through delivering maximum value by embracing leading‑edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Legal Administrative Assistant to join our team in our Toronto office. The successful candidate must have 1‑3 years of relevant experience, preferably in the legal field, and will be responsible for providing support for team members in various practice groups, managing requests, and basic document support and production. McCarthy Tétrault employees benefit from a hybrid work environment.

This position is to fill an existing vacancy.

Salary Range (Toronto Only): $58,000 - $72,000 annually

The offered salary may vary based on the candidate’s job‑specific knowledge, skills, and experience.

• Collaborating seamlessly with team members to provide comprehensive support in triaging and managing requests. Displaying swift responsiveness to inquiries, consistently meeting deadlines, and fostering harmonious cooperation across various departments and individuals within the Firm.
• Effectively managing workflow fluctuations with minimal supervision. Overseeing the Intake process, prioritizing and coordinating work for timely completion.
• Answering process related questions and helping troubleshoot timekeeper issues related to areas of expertise and responsibility.
• Liaising with and directing requests to other Firm support resources as necessary to ensure efficient and appropriate utilization of resources.
• Maintaining accurate updates in the workflow system to track and monitor requests. Providing reliable backup support in the Resource Centre.
• Continuously enhancing job knowledge and technical skills through active team participation. Proactively sharing knowledge, information, and mentorship with stakeholders and team members to foster a positive and collaborative environment.
• Performing quality control of own work, seeking clarification when necessary, and reviewing work of others.
• Providing support to lawyers in specific practice groups as required in order to maintain the Firm’s legal support services ensuring continuous legal operations and client satisfaction.
• Other duties as assigned.

• Collaborating with Resource Centre clients to process timekeeper expenses through creation of expense reports in accordance with guidelines set forth by the Firm.
• Submitting and processing vendor/third party cheques and invoices on behalf of timekeepers in the Firm’s system.
• Performing administrative support such as printing, scanning, faxing, photocopying, archiving, saving/renaming documents to the Firm’s Document Management System, creating binders, copying to CD/USB keys, data base entry and uploading/downloading from internet or data rooms.
• Working with Records Management to create, maintain and store client files in accordance with the Firm policies and guidelines.

• Drafting, editing, basic formatting, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, etc..
• Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
• Preparing basic court documents.

• Collaborating with Resource Centre clients to…