Communications and Admin Assistant, Lilly Project

The Theology and Ministry Leadership Unit is seeking an individual to fill the role of Communications and Administrative Assistant on a Term Contract basis (17.5 hours per week). This is a position that can be filled from any location in Canada.

This position represents a current, active vacancy within our organization. For all applications received through The United Church of Canada’s Applicant Tracking System (ATS) for all publicly advertised positions, AI might be used to support certain applicant evaluations; however, all applications are manually reviewed by our hiring team to ensure a fair and thorough evaluation of all candidates. All decisions are made solely by the hiring team.

This is a five‑year project that concludes December 31, 2030. This is a contract position for the length of the Reimagining Theological Education Project. An extension may be granted at that time to the end of the academic year.

The “Reimagining Theological

Education:

Next Generation of Pastoral Leadership for the United Church of Canada” initiative has been funded by a Lilly Endowment Pathways for Tomorrow grant for collaboration between The United Church of Canada and its theological schools in offering theological education in communities of faith to build and sustain ongoing discipleship, formation, and service under inspired pastoral leadership. Over the period of the grant, the schools and church aim to strengthen the ecosystem of theological education in The United Church of Canada through deepening integration as schools and connecting them more deeply to other parts of the church involved in ministerial formation.

The Communications and Administrative Assistant supports the work of the Lilly Grant project team by providing communications, administrative, and coordination support that enables effective collaboration, clear information sharing, and well‑organized events. The role contributes to the development and delivery of written communications, supports events and meetings, and assists with day‑to‑day coordination, working closely with the Director and team members and engaging with partner organizations, including The United Church of Canada’s eight theological schools.

• Create, edit, and coordinate content for newsletters, emails, and digital platforms;
• Plan and manage newsletter production schedules including drafting, editing, and distribution;
• Develop original written content and refine content contributed by team members and partners;
• Support ongoing updates to digital communications related to team initiatives and projects; and ensure communications are clear, timely, and aligned with organizational voice and priorities.

• Provide administrative support to the Director and support overall team activities;
• Coordinate logistics for events, meetings, and gatherings (virtual and in‑person);
• Support event registration, communications, and follow‑up; and serve as a liaison with theological schools and other partner organizations as required.

• Prepare meeting agendas and supporting materials;
• Track action items and follow up with relevant stakeholders;
• Provide coordination support for ad hoc meetings and project work.

• Post‑secondary education;
  Education in Communications, English, Journalism, or a related field considered an asset. An equivalent combination of education and relevant experience will be considered, where appropriate;
• 3‑5 years of work experience in communications, administrative or project support roles; nonprofit experience preferred;
• Experience creating, editing, and coordinating media content across digital platforms, including newsletters;
• Experience providing administrative and coordination support to individuals or teams, including organizing activities and tracking follow‑up items;
• Experience working with multiple stakeholders and managing competing priorities in a collaborative environment.
• Strong writing, proofreading and editing skills, with a keen eye for detail and the ability to produce clear,…