Senior Executive Assistant and Board Liaison Job Toronto area,Ontario Canada,Administrative/Clerical

Job title

Senior Executive Assistant and Board Liaison

Department

Office of the President

Reports to

President and CEO

Salary range

$82,100 - $96,500

Job type

Full-Time,Permanent, Hybrid (3 days in Office)

Location

Toronto, Ontario

Posting period

Tuesday July 7, 2026

The opportunity

Are you motivated by the chance to help ensure all young people in Canada can access mental health support and Feel Out Loud? Kids Help Phone (KHP) is Canada’s Unlock The Hope Youth Charity. We’re the first and Canada's only national 24/7, free, confidential, and multilingual e-mental health service for youth and a global leader in innovation for youth and their well-being.

Reporting to the President & CEO, the Senior Executive Assistant and Board Liaison provides strategic and administrative support to the CEO while managing governance activities for the Board of Directors and its committees. The role ensures effective executive operations, coordination of priorities, and management of confidential matters, while supporting Board governance through meeting coordination, board materials, records management, and adherence to governance policies and best practices.

It’ll take courage, collaboration, innovation,resilience and trust. If you’re interested in transforminge-mental health solutionswith KHP, you can explore this opportunity today!

The responsibilities:

Executive Support

Provides executive support to the President and CEO, managing calendars, correspondence, logistics support and confidential matters with discretion and professionalism.

Receives, reviews, and screens all communication and correspondence; takes action where appropriate, exercising judgment and knowledge of organizational processes.

Composes and drafts emails, memos, letters, briefing notes and special reports in a timely manner.

In conjunction with CEO, monitors the executive office budget and expense management.

Anticipate needs and proactively manage priorities, ensuring the CEO is well-prepared for all engagements, meetings, and commitments.

Coordinate cross-functional follow-ups, monitor action items, and support key organizational priorities and special projects.

Leads the planning and execution of executive-level events, retreats, and leadership offsites.

Attends meetings, takes minutes, and ensures follow-up on issues arising from meetings.

Performs other duties and responsibilities as assigned by the CEO.

Board & Governance Support

Provides administrative support to the Board of Directors and Board Committees (Audit, Finance and Risk and Board Governance Committee), including governance calendar, drafting the agendas and supporting materials of Board meetings, preparation and timely distribution of agendas and background materials, and takes minutes of meetings.

Manages the online Board portal (Diligence) for the publication of information and meeting materials for the Board and Committees of the Board. Trains new users on the use of the portal, both staff and board volunteers.

Maintain governance records, Board portal content, and documentation.

Oversees the preparation and timely distribution of quarterly Board reports, ensuring all materials are completed, received, and circulated in accordance with established timelines.

Maintains register of attendance and maintenance of Board Tenure, according to Board Bylaws

Coordinates a variety of meetings (Annual General Meetings, regular monthly Board meetings, Board Committees, Board Retreat, Board Dinners etc.), including inviting participants, scheduling times and dates and all logistics including booking board and conference rooms, arranging room set-up, audio-visual etc.

Oversee and ensure the development, review, and maintenance of all Board-level policies

Assists the Board of Directors in recruiting Board and Committee members by posting opportunities, coordinating interviews, and signed agreements from successful candidates.

The qualifications:

Education

Post-secondary education in business administration, public administration, or a related field; equivalent combination of education and experience considered. 

Skills and Experience

5+ years of progressive experience in executive administration, including direct…