Legal Administrative Assistant- Commercial Litigation

Your Next Opportunity:
Join Canada’s leading Business Law firm as a Legal Administrative Assistant in our Toronto Commercial Litigation Group. This new role supports a team of successful legal professionals and manages key administrative and legal tasks.

• Act as the go-to person for your team, providing guidance and organizational support
• Prepare, draft, and revise correspondences and various court documents
• Serve and file court documents
• Manage legal document management systems and court filing platforms
• Schedule motions, examinations for discovery, pre-trials and trial dates, and other scheduling tasks
• Open, organize, and maintain client files
• Monitor procedural deadlines and manage reminder systems
• Open new client matters and manage related administrative processes
• Assist with file closing and archiving in accordance with firm policies
• Support billing activities, including preparation of accounts and docket review
• Manage calendars and coordinate scheduling of meetings
• Maintain and update client contact information
• Assist with tracking business development activities
• Coordinate travel arrangements and registrations for conferences
• Leverage technology to service clients efficiently and effectively

• A Legal Assistant or Office Administration Diploma with 5–7 years of administrative experience supporting multiple legal professionals in litigation
• Experience with Ontario Courts, relevant court documents, filings, Rules of Civil Procedure, Case Centre, OCPP, Commercial List matters, and Civil bookings
• Experience using Automated Civil Litigation (ACL)
• Strong administrative, organizational, and interpersonal skills
• High attention to detail and ability to meet deadlines
• Comfort working in fast‑paced environments and within team settings
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software

• Growth opportunities
• Mentorship and support
• Training as software evolves

• Fun work environment
• Continuous learning & development
• Salary range – $60,000 - $70,000

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives, and experiences of individuals at all levels of the firm.