Facilities Coordinator

Employment Type:

Full-Time, Permanent

Work Hours:

35 hours per week (Monday-Friday 9am to 5pm; one evening per month for Asset Management Committee; Participates in the after-hours on-call rotation for the Property Services Department)

Salary: $61,479 annually (L7), plus comprehensive benefits

Location:

Toronto, Ontario

Internal Final date to receive applications:
Monday, July 13, 2026

External Final date to receive applications:
Wednesday, July 15, 2026

• Acts as the key contact and liaison between Property Services and internal departments to identify issues, build processes, and provide communications in a timely and professional manner
• Acts as key Property Service contact for tenants & residents by monitoring and answering phone & emails, directing requests to the relevant Manager, and following up where required
• Maintains key administrative documents for the Property Services Managers such as elevator, boiler & pressure vessel licenses, fire & life safety, and electrical safety certificates
• Acts as key Property Services project lead for the ongoing implementation, monitoring, administration, training & support of the CMMS
• Assists the Property Services Managers with the project coordination of small capital and operational projects at all properties
• Assists the Property Services Manager by acting as point of contact for vendors to describe project scopes of work and obtain quotes, provide purchase orders, and communicate timelines
• Creates and maintains Property Services staff schedules for all buildings and assists Managers with booking, coordinating and communicating relief staff schedules
• Coordinates office equipment maintenance, repairs, inventory and purchasing for Property Services with approval from the Director
• Acts as backup to the Business Administrator for the inputting, processing and maintaining of Property Services vendor invoices in the Finance Management System
• Schedules regular visits to all sites to provide support to Property Services Managers during unit inspections, site inspections, meetings with contractors, project management onsite coordination and inter‑department meetings
• Participates in the after‑hours on‑call rotation for the Property Services Department to provide phone support on evenings and weekends according to the schedule

• In-depth knowledge in Facilities Administration, Property Management Administration, Business Administration or Project Administration normally acquired through completion of a specialized program and/or university degree. (Cases for Equivalency will be considered)
• Experience completing small scale construction or operational projects
• Certificate in facility, property or project management is an asset
• Experience in a non‑profit or social housing environment is an asset
• Knowledge of property or facilities management principles including a working understanding of preventative maintenance and asset planning
• 5 to 7 years directly related work experience
• Advanced computer competence in word processing, Excel spreadsheets and accounting software (GP Dynamics)
• Comprehensive understanding and experience working with Computerized Maintenance Management Software (CMMS) systems (MaintainX)
• Ability to adapt to and learn emerging technologies
• Excellent organizational, administrative and written and oral communication skills
• Must be able to work in a multi‑task, deadline‑oriented environment
• Ability to interact with a range of people within a multicultural, crisis environment
• Excellent customer service and interpersonal skills with demonstrated tact and diplomacy
• Effective time management skills to prioritize workload and complete work in a timely manner

A vulnerable sector police reference check is required by the successful candidate prior to hiring

YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit

Internal applicants:
This position is not secondable