Program Coordinator - Temp

About the Role

As a CBRE Program Coordinator, you will provide basic administrative and logistical support to the program team. This includes project documentation preparation, scheduling meetings and communication, coordinating with vendors and stakeholders, tracking project progress, and assisting with financial reconciliation.

This role is part of the Program Management function. The team is responsible for the management of programs from initiation through completion.

• Process documentation for program commitments.
• Schedule meetings and communication plans regarding programs amongst teams and stakeholders.
• Assist with contract administration. This includes attending meetings, preparing correspondence, and tracking deliverables.
• Enter program information and data into program management technology tools.
• Track program milestones, budgets, and resources. Prepare and distribute regular program status reports.
• Assist with program financial administration and reconciliation.
• Assist the program closeout process including turnover documentation and financial reconciliation.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

• Preparing platform-based reporting on program / project status, design status, requirements gathering / meeting minutes. Platform level executive reporting.
• Document and maintain business unit requirements, coordinate change requests with service providers
• Book project level meetings with internal stakeholders and take minutes where required
• Set up project level document repositories and ensure all stakeholders have appropriate access
• Attend all move management meetings, support with development of MMF (Move Management Form) with the Business Unit's move champions
• Reporting material on monthly ESG as well as weekly / bi-weekly steerco
• Coordinate creation and changes of Outlook meeting rooms
• Coordinate AV endpoint inventory forms
• Support Business Unit in bulk requests for access cards
• Support high-level status reporting to Business Units
• Track project-level client action items