Receptionist​/Administrative Assistant

Overview

Are you enthusiastic, organized and eager to advance your career? INVIRO is seeking a motivated individual to join our team as a Receptionist and Administrative Assistant. As one of Canada’s leading Mechanical/Electrical Engineering Firms, we take pride in our people and the meaningful impact of our work. Working with us means you will join a collaborative, close‑knit team, handling diverse and challenging projects where your contributions are valued and professional development is supported.

At INVIRO, we pride ourselves on fostering a supportive work environment. Our office, which is WELL Health Certified, is designed to promote a safe and healthy atmosphere where every team member can thrive. Joining INVIRO means becoming part of a family that values your contributions and is dedicated to achieving collective excellence.

• Answering incoming calls on a multi‑line system and direct them to the appropriate team member or department
• Welcome and assist the clients and visitors upon arrival
• Prepare the boardroom for meetings and ensure meeting spaces are ready for use
• Handle general administrative duties, including filing, scanning and maintaining records
• Prepare reports and correspondence
• Maintain office organization and assist with light office upkeep (e.g., watering plants, keeping the office tidy)
• Provide support to senior managers such as organizing emails and calendars as required
• Format documents and create materials using MS Word and Excel, as well as proofread and edit documents
• Assist with personal errands as needed (e.g., drop‑off/pick‑up dry cleaning, lunch, groceries)

• 2+ years of experience as an Administrative Assistant
• Valid driver's license and access to a reliable vehicle
• The ability to quickly learn and adapt to a new industry
• Calm and professional demeanor in a fast‑paced environment
• Strong interpersonal skills to effectively support clients and customers
• Proficiency in Microsoft Office Suite and other software (MS Word, Excel, PowerPoint, Google Docs, Canva, etc.)
• Comfortable with computers, smartphones, and tablets, and willing to learn new applications
• Strong research skills with the ability to present data clearly and concisely
• Ability to work independently with sound judgment and attention
• Excellent management, time‑management, problem‑solving, writing, editing, grammatical, organizational, and research skills

• Type:
  Full‑time, On‑site
• Location:
  
  Scarborough, Ontario
• Compensation Range: $18 – $23 per hour
• Eligibility:
  Applicants must be eligible to work in Canada

We are committed to ensuring an inclusive recruitment process. If you require any accommodations during the recruitment process, please let us know. We will work with you to ensure your needs are met while keeping all details strictly confidential. Each qualified applicant will receive consideration for employment without being subject to discrimination based on any characteristics protected by law.