Job Description & How to Apply Below
RESPONSIBILITIES
Coordinate daily office operations to ensure a safe, organized, and productive workplace.
Manage office supplies, equipment, and vendor relationships.
Serve as the primary point of contact for office‑related inquiries and requests.
Coordinate office maintenance, repairs, and facility‑related needs.
Support onboarding activities for new employees and visitors.
Assist in the planning and execution of internal and external events, meetings, and employee engagement initiatives, including Founders’ Week.
Coordinate logistics including catering, materials, and attendee management.
Support company‑wide programs, town halls, training sessions, and team‑building activities.
Maintain accurate records and documentation related to office and departmental activities. Provide support to Finance through liquor board program support, cheque deposits, etc.
Support internal communications and employee engagement initiatives.
Assist with company announcements, office updates, and employee programs.
Help foster a positive workplace culture and employee experience.
Respond to employee requests in a professional and timely manner.
Serve as health and safety representative, responsible for ensuring the safe evacuation of all employees during a fire or drills; train employees in proper fire evacuation procedures and represent Bacardi at landlord fire safety debriefs and trainings.
Perform other ad hoc duties and support the Leadership team and projects as required.
This role is a hybrid work arrangement.
Expected hiring salary range: $50‑$60K, depending on level of experience.
SKILLS & EXPERIENCE
Previous experience in an administrative or office coordination role preferred.
Strong organizational and time‑management skills with the ability to manage multiple priorities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
Strong attention to detail and problem‑solving abilities.
Ability to work independently and collaborate effectively across teams.
LEADERSHIP AGILITY ATTRIBUTES
Belonging: You have a strong capacity to create a culture of belonging, where people feel appreciated for who they are, what they do, and who they can become.
Self‑Awareness: You have high levels of self‑awareness, are reflective, and understand both your own strengths and weaknesses and your impact on others.
People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance.
Results Agility: You demonstrate consistent delivery of results in first‑time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
Mental Agility: You can think critically to penetrate complex problems and expand possibilities by making fresh connections, thinking strategically while being execution‑focused and bringing creativity to challenges.
Change Agility: You have a deep natural curiosity, a desire to experiment, and the ability to effectively deal with change. You have a growth and learning mindset and are ready to test, stumble, learn, and apply from experience.
At Bacardi, we are committed to providing our employees with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well‑being, and much more to meet the needs of themselves and their families. The total rewards program is based on pay for performance, whereby incentive programs are linked to company and individual performance.
Compensation, Paid Time Off & Retirement
Competitive pay package
Competitive Holiday/Paid Time Off, plus additional days offered (e.g., volunteer day)
Retirement/Pension plan
Medical, Critical Illness, and Life Insurance
Employee Assistance Programs
Best‑in‑class, family‑friendly, and inclusive leave policies
Additional Benefits
Flexible work arrangements (depending on role/office/site location)
Access to e‑learning platforms and career development programs
Travel discounts (e.g., hotel and car rental)
And much more!
Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility, and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, or any other legally protected aspect of a person's identity.
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