Administrative Coordinator

Responsibilities

• Provide a broad range of administrative support and guidance for Student Life Programs and Services.
• Oversee several operational needs to support the advancement of our priorities, including general office support (e.g. submitting service orders, managing room bookings, ordering supplies and equipment); and special administrative projects (including the generation of routine reports and materials).
• Present a keenness to high quality customer service and partnership demonstrated by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students and community members.
• Carry out a broad range of duties while exercising tact, confidentiality, and good judgement.
• Adapt rapidly from one function to another while maintaining efficiency and accuracy, especially when several projects with varying timelines are in motion.
• Interface with systems to update information, pull reports, and make decisions in regards to program eligibility.

• Advanced College Diploma (3 years) or an acceptable equivalent combination of education and experience.
• Minimum five years' of relevant administrative experience supporting senior leaders and the advancement of strategic projects, preferably in a student life setting.
• Experience maintaining effective working relationships with and between students, faculty, and staff belonging to the University community and external community groups.
• Demonstrated experience providing dedicated administrative support to senior leadership, including calendar management, committee support and written correspondence.
• Experience using systems and inputting information into databases.
• Experience analyzing administrative processes and procedures and recommending changes for improvement.
• Advanced proficiency with MS Office Suite, virtual meeting platforms, survey tools, databases and presentation software, and the ability to troubleshoot.
• Strong interpersonal and intercultural communication skills.
• Demonstrated ability to work effectively with diverse groups, understand the value of diversity and inclusion in the workplace and must be an advocate for equity.
• Effective time management skills and demonstrated ability to multitask while maintaining a high degree of independence, accuracy and quality; working collaboratively with colleagues to meet assigned deadlines.
• Ability to manage multiple complex and competing priorities.