Executive Assistant

Job in Toronto, Ontario, M5A, Canada

Listing for: Robert Half

Full Time position
Listed on 2026-07-18

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Executive Admin/ Personal Assistant
Business
Office Administrator/ Coordinator, Business Administration

Our client is seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who can manage competing priorities, communicate effectively with diverse stakeholders, and help maintain smooth day-to-day operations in a dynamic, mission-driven environment.

Key Responsibilities

Provide confidential administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.

Prepare correspondence, presentations, reports, agendas, and meeting materials.

Support internal and external communications with professionalism, tact, and discretion.

Coordinate meetings, take minutes, and track follow-up actions.

Manage expense reporting, invoice processing, and other administrative documentation.

Maintain organized electronic and physical filing systems.

Liaise with internal teams, external partners, and community stakeholders.

Help prioritize inquiries and requests, responding independently where appropriate.

Support special projects and contribute to process improvements.

Perform other related administrative duties as assigned.

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