Personal Assistant

Sport Stars  is seeking a highly organized and proactive  Personal Assistant  to support the CEO across both professional and personal priorities. This is a dynamic role that blends traditional executive support with high-level personal coordination, enabling the CEO to operate efficiently across multiple time zones and international locations.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment. You will play a critical role in managing day-to-day logistics, anticipating needs, and ensuring both business and personal responsibilities are handled seamlessly.

Executive Support

Manage the CEO’s calendar, including scheduling meetings, appointments, and international travel across multiple time zones

Prepare reports, presentations, and correspondence as required

Act as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication

Assist in planning meetings, events, and business-related logistics

Conduct research and compile information to support decision-making

Personal & Lifestyle Coordination

Oversee personal scheduling, including appointments, reservations, and day-to-day logistics

Coordinate travel arrangements, accommodations, transportation, and itineraries across multiple cities

Support family logistics and planning, including activities, schedules, and special events

Handle personal errands, vendor coordination, and service management with efficiency and discretion

Maintain important dates, reminders, and gifting coordination to ensure nothing is overlooked

Proactive Planning & Research

Research and recommend services, experiences, and opportunities (e.g., dining, events, travel, wellness, etc.)

Anticipate needs and provide solutions before they arise

Qualifications & Skills

Proven experience as an Executive Assistant, Personal Assistant, or in a similar role

Exceptional organizational and time-management skills with strong attention to detail

Highly proactive with the ability to anticipate needs and operate independently

Strong written and verbal communication skills

Comfortable working in a fast-paced, international environment

High level of discretion and professionalism when handling confidential information

Digitally fluent (Google Workspace, Microsoft Office, messaging platforms, and other productivity tools)

Flexibility to adapt to changing priorities and schedules

Preferred

Bilingual proficiency in English and Spanish

Experience supporting executives with international travel and cross-border coordination

Compensation: competitive salary based on experience

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