Executive Assistant & Employee Experience Coordinator; Part Time Job Toronto area,Ontario Canada,Administrative/Clerical

Position: Executive Assistant & Employee Experience Coordinator (Part Time)

About Other.

Other. is raising the bar in the North American advertising industry, setting a new standard for measurable impact, transparency, and accountability for both our team and the clients we partner with.

We are a privately owned, Toronto-based team of approximately , led by a small Leadership Team. Having been named to The Globe & Mail’s list of Canada’s Top Growing Companies for three consecutive years, Other. is in an exciting period of sustained growth and making key hires to support what’s next.

Our headquarters is located in Toronto’s Financial District, just steps from Union Station, with a second office steps from Parliament Hill in Ottawa.

The Role

This role is a hands-on support position at the center of day-to-day life will help ensure our Leadership team is supported, our office is organized and running smoothly, and our team has a thoughtful, seamless experience, especially during onboarding and their first few months. This role is part-time, at hours per week.

The role is split roughly % employee experience and office operations and % executive assistant support.

This is a behind-the-scenes role that requires strong organization, attention to detail, sound judgment, and pride in making things run well.

What You’ll Do

) Employee Experience & Office Operations (%)

Ensuring the day-to-day employee experience runs smoothly and reliably

Keeping the office organized, welcoming, and functional

Managing office operations including supplies, vendors, space coordination, and basic facilities needs

Running onboarding logistics and ensuring day-one readiness for new hires (equipment, access, office set-up, etc.)

Supporting new hires through their first few months by coordinating key touchpoints and ensuring a smooth experience

Coordinating internal events and team moments, including room bookings, vendors, supplies, and scheduling, in partnership with the social committee

Managing employee recognition, milestones, and celebrations, including coordinating bookings and logistics as needed

) Executive Assistant Support (%)

Providing dependable administrative support to our three founders

Calendar and scheduling support, including setting up meeting invites and coordinating logistics

Preparing meeting logistics such as agendas and relevant materials when needed

Booking and coordinating travel, including flights, accommodations, and itineraries

Managing expenses, receipts, and basic administrative tasks on behalf of the founders

Helping keep day-to-day details organized so priorities don’t slip

What You Bring

+ years of experience in employee experience, office operations, executive assistance, or a similar coordination-focused role

Strong organizational skills and comfort managing multiple priorities

A proactive, detail-oriented approach with strong follow-through

Clear and professional written and verbal communication

Comfort working closely with senior leadership and handling confidential information

Ability to work independently and make practical decisions

A service-oriented mindset — you take pride in supporting others and making things run smoothly

Additional Information

This is a newly created role.

Other. uses AI-enabled tools to support parts of our recruitment process. These tools are used to assist our team, not to make hiring decisions. All selection, shortlisting, and hiring decisions are made by people.