Office Assistant and Assistant to Director of Operations

We are seeking a professional, organized, and customer-focused Administrative Assistant to provide administrative support while ensuring reception coverage as required. The successful candidate will play a key role in maintaining efficient office operations, providing excellent customer service to visitors and callers, and supporting the firm with a variety of administrative tasks.

• Provide administrative support to the Director of Operations.
• Manage calendars, schedule meetings, and coordinate appointments.
• Organize and maintain electronic and paper filing systems.
• Process incoming and outgoing mail, courier deliveries, and office correspondence.
• Order and maintain office supplies and equipment.
• Assist with data entry, record keeping, and database maintenance.
• Support special projects and perform other administrative duties as assigned.
• Provide reception coverage during breaks, absences, and peak periods.
• Greet visitors, clients, and vendors in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls.
• Respond to general inquiries and provide accurate information.
• Receive and distribute mail, packages, and deliveries.
• Maintain a clean, organized, and welcoming reception area.
• Monitor visitor access and follow office security procedures.

• Postsecondary education in Office Administration, Business Administration, or a related field is considered an asset.
• Minimum 2 years of administrative experience, including front desk or reception responsibilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Professional, courteous, and customer-service-oriented approach.
• Ability to work independently and collaboratively within a team.
• Experience with office equipment and multi-line telephone systems is an asset.
• Excellent interpersonal and customer service skills.

This position is full time in office, Monday to Friday during regular business hours.

Salary range is $55,000-$60,000.00 per year.

Please forward your resume to:

No agencies or recruiters please.