Senior Events & Meeting Coordinator

Senior Events & Meeting Coordinator
At Acumetis, we are a global life sciences consultancy that helps pharmaceutical and biotech organizations navigate their most critical moments—powering commercial success and expanding patient access. We bring together deep expertise across medical, access, commercial, and patient strategy, enabling our clients to see differently, decide confidently, and execute with precision.

Our teams partner with clients across the product lifecycle, with particular strength in supporting organizations launching new therapies or entering new disease areas. We work with leading global pharmaceutical and biotechnology companies, providing strategic insight and executional excellence in high-stakes environments.

We are seeking a highly organized and detail-driven Senior Coordinator, Events & Meeting Coordination to support the planning and execution of complex engagements across Acumetis.

This role is responsible for delivering seamless, high-quality event and meeting execution, managing logistics with precision, and coordinating across multiple service lines—including Medical Affairs, Commercial, Patient Access and Support Services (PASS), Global Values Access (GVA) and Insights.

The ideal candidate brings strong project coordination skills, exceptional attention to detail, and the ability to manage multiple concurrent work streams in a fast-paced environment.

Key Responsibilities
Event & Meeting Planning and Execution

Lead end-to-end coordination of in-person, virtual, and hybrid meetings, including advisory boards, client engagements, and internal leadership meetings

Develop detailed timelines, project plans, and run-of-show documentation to ensure smooth execution

Project execution proficiency building scopes of work (SOW’s) and managing budgets

Manage all logistics including venue sourcing, travel coordination, materials preparation, and technology platforms

Provide on-site and virtual meeting support as needed

Engage with Key Opinion Leaders

Cross-Service Line Coordination

Partner with project teams across multiple service lines to align on meeting objectives, deliverables, and timelines

Act as a central coordinator to ensure consistency and alignment across concurrent engagements

Balance competing priorities while maintaining high standards of accuracy and execution

Detail Management & Operational Oversight

Maintain detailed tracking of timelines, deliverables, budgets, and compliance documentation

Ensure accuracy across all meeting components, including agendas, communications, attendee lists, and materials

Oversee registration processes, invitations, reminders, and participant communication

Stakeholder & Vendor Coordination

Serve as a primary coordination point for internal teams, healthcare professionals, and external vendors

Manage vendor logistics, contracts, and payment processing

Maintain clear and timely communication across all stakeholders

Post-Meeting Activities

Lead post-meeting reconciliation, expense tracking, and reporting

Ensure timely completion of follow-up communications and documentation

Identify opportunities to improve coordination processes and efficiency

Qualifications & Experience

Bachelor’s degree in a relevant field; and experience in health sciences

3–5+ years of experience in event planning, meeting coordination, or project coordination within a professional services or life sciences environment

Proven ability to manage complex logistics with strong attention to detail

Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously

Strong written and verbal communication skills

Advanced proficiency in Microsoft Office, particularly Power Point

Total Rewards: 75,000 CAD- 90,000 CAD

#J-18808-Ljbffr