Executive Assistant

What You'll Do

As an Executive Assistant, you will provide comprehensive administrative and organizational support to the Executive Vice President & Chief Human Resources Officer. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and takes pride in supporting senior leadership. You will act as an extension of the EVP’s office, ensuring smooth operations, delivering high-quality executive support, and contributing to various HR and enterprise initiatives.

A key aspect of the role includes developing executive presentations and communication materials.

• Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications.
• Oversee complex executive schedules using Microsoft Outlook, proactively identifying opportunities to optimize time and priorities.
• Develop polished, executive-ready presentations and materials by transforming content and direction provided by senior leaders into visually compelling and impactful communications
• Manage all administrative aspects of meeting and event coordination, including logistics, travel arrangements, expense reporting, and related documentation.
• Serve as a trusted point of contact for internal and external stakeholders, ensuring timely, professional, and confidential communication.
• Maintain financial and budget documentation using Excel.
• Liaise with senior executives and board members to support key meetings and strategic initiatives.
• Handle sensitive HR, financial, and business information with the highest level of discretion and confidentiality.
• Support onboarding activities, team events, and quarterly meetings.

As an Executive Assistant, you will provide comprehensive administrative and organizational support to the Executive Vice President & Chief Human Resources Officer. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and takes pride in supporting senior leadership. You will act as an extension of the EVP’s office, ensuring smooth operations, delivering high-quality executive support, and contributing to various HR and enterprise initiatives.

A key aspect of the role includes developing executive presentations and communication materials.

• Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications.
• Oversee complex executive schedules using Microsoft Outlook, proactively identifying opportunities to optimize time and priorities.
• Develop polished, executive-ready presentations and materials by transforming content and direction provided by senior leaders into visually compelling and impactful communications
• Manage all administrative aspects of meeting and event coordination, including logistics, travel arrangements, expense reporting, and related documentation.
• Serve as a trusted point of contact for internal and external stakeholders, ensuring timely, professional, and confidential communication.
• Maintain financial and budget documentation using Excel.
• Liaise with senior executives and board members to support key meetings and strategic initiatives.
• Handle sensitive HR, financial, and business information with the highest level of discretion and confidentiality.
• Support onboarding activities, team events, and quarterly meetings.

• Experience:
  
  5+ years supporting senior-level executives in a fast-paced, professional environment.
• Technical
  
  Skills:
  
  Advanced proficiency in Microsoft Office Suite (particularly Outlook, PowerPoint, and Excel). Familiarity with SAP Concur and Copilot is an asset.
• Executive Presentation Development:
  Exceptional PowerPoint and presentation design skills, with a proven ability to create polished, executive-ready presentations. Strong understanding of visual storytelling, formatting, and presentation best practices.
• Communication:
  Exceptional written and verbal communication skills.
• Problem-Solving & Project Management:
  Ability to take ownership of tasks, think creatively, and resolve issues efficiently.
• Independence & Initiative:
  Highly self-sufficient, dependable,…