Receptionist, Administrative Assistant (6-month contract

Working hours: 37.5 hours per week, Monday to Friday
Duration: FTC / Temporary
Location: Toronto, Ontario
Job : 205194

Ecclesiastical Insurance Canada, who are proudly part of Benefact Group, are looking for a Receptionist (6-month contract) to join our downtown Toronto office. We are seeking a Receptionist/Administrative Assistant who will work on-site five days per week and is interested in building a long-term career in this role. The Receptionist/ Administrative Assistant is responsible for maintaining a professional, welcoming, and well-organized front office environment.

In addition, this role supports the smooth day-to-day operations of the office by managing incoming calls and visitors, coordinating mail and courier services, maintaining office and kitchen supplies, and ensuring overall workplace tidiness. The role provides administrative and clerical support for meetings, events, and general office functions, contributing to an efficient and positive workplace experience. This is a great opportunity for an individual who takes pride in creating a professional first impression and enjoys supporting a collaborative team environment.

Be part of a collaborative, inclusive, ambitious culture committed to making a difference and working towards a more sustainable future. For the seventh consecutive year, we are recognized as one of Greater Toronto’s Top Employer’s for 2025 - we offer fantastic career and development opportunities, with all of our profits going to charity and good causes.

• Professionally manage all incoming calls and warmly welcome guests, ensuring timely, courteous, and professional interactions at all times.
• Handle all incoming and outgoing mail, courier packages and office supply deliveries, including sorting, distributing, and preparing items for delivery.
• Maintain office and kitchen supplies including ordering, stocking, offloading of bulk snack orders, stationary supplies and other deliveries from ordered boxes and weekly purchasing of perishable food items like fresh fruits, milk etc.
• Ensure cleanliness and organization throughout the workspace, including keeping the kitchen area tidy and presentable (including but not limited to the loading of dishwashers, refreshing counter amenities, light cleaning of appliances and counters).
• Coordinate and support internal events and meetings, including catering arrangements and room setup and cleanup.
• Provide administrative support for documents, reports, invoices, and internal communications, along with other general office duties as needed.
• Coordinate with building management to address facility maintenance issues and ensure the overall upkeep of the office environment, including activities that promote and uphold workplace Health and Safety standards.
• Support Health and Safety initiatives as part of facility maintenance.
• Support Ecclesiastical’s Corporate Social Responsibility (CSR) initiatives by assisting with donation drives, seasonal decorations, and internal communication

• Diploma, certificate, or training in Business Administration or Office Administration is preferred.
• Minimum of 3 years’ experience in a front desk or reception role or in a customer-facing office/facility management role within an office environment.
• Demonstrated experience in managing multiple priorities and pivoting to tasks that need immediate attention.
• Professional, courteous, and approachable demeanour with a strong customer service orientation.
• Excellent organizational and administrative abilities, with the capacity to manage multiple tasks efficiently.
• Strong interpersonal and communication skills, both verbal and written.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using standard office equipment.
• Exceptional attention to detail and accuracy in all aspects of work.
• Demonstrated ability in coordinating tasks and providing outstanding service to internal and external stakeholders.
• Requires a high level of initiative and the ability to learn through hands‑on experience with minimal formal instruction.
• Perform regular manual handling of boxes, snacks,…