Executive Assistant, Global Investment Banking

What is the opportunity?

The Executive Assistant will provide organizational support to senior executive leaders in Investment Banking. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple tasks in a very fast paced and dynamic environment.

• Maintain schedule/calendar of key activities and ensure key business critical dates are met. Prioritize and triage as needed
• Exhibit initiative and “follow-through” to help bankers as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so
• Communicate on a timely basis the status of key deliverables as appropriate
• Continuous and consistent performance of administrative tasks, including but not limited to, coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, scanning of documents, etc.
• Prepare, track and manage expense reports via expense reporting system
• Review, email requests for approval (e.g.: meeting materials, reports, etc.) daily
• Maintain an organized filing system, both digitally and with paper documents
• Update Vacation and Absence records
• Act as backup to other department staff members as needed
• Participate in performing tasks on “special projects” as requested.

• Secondary education and minimum 5+ years’ experience in an executive assistant capacity within a professional services environment supporting senior executives
• Strong verbal and written communication skills both internally/externally
• Proactive, solutions-oriented mindset and anticipate needs without being asked
• Ability to partner effectively with key stakeholders and build strong collaborative relationships
• Demonstrate ownership and execution of primary responsibilities
• Outstanding time management skills, diplomacy, and positive can-do attitude
• Ability to maintain consistent and high levels of performance
• Enjoys working in a time-sensitive, fast-paced environment
• Capable of multi-tasking across projects and flex when needed
• Experience working on highly confidential projects with appropriate discretion and sensitivity
• Strong working knowledge of Word, Excel, PowerPoint and Outlook
• Experience working in Capital Markets industry is preferred

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Flexible work/life balance options

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Proccessing

Address: ROYAL BANK PLAZA, 200 BAY ST:

TORONTO

City:
Toronto

Country:
Canada

Work hours/week: 37.5

Employment Type:

Full time

Platform: CAPITAL MARKETS

Job Type: Regular

Pay Type:

Salaried

Posted Date:

Final date to receive applications:

Applications will be accepted until 11:59 PM on the day prior to the Final date to receive applications date above

Compensation for this position (including salary and discretionary/variable payments) will be determined by factors, including but not limited to candidate's experience, skills, registration status, performance, individual goals, market conditions, and business needs.

The expected pay range for this position is:

$75,000.00 - $

The pay range provided is for the primary work location referenced in the Additional Job Details section of this job posting. Pay ranges may differ based on location. If the posting lists multiple job locations, a recruiter can confirm availability of the role and the relevant pay rage…