Coordinator, Facilities Operations

About OICR

OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.

Position:
Coordinator, Facilities Operations

Location:

MaRS Centre, Toronto

Department:
Facilities

Reports To:

Manager, Facilities

Hiring Range: $56,560 to $63,327 per annum, commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)

Hours:

35 hours/week

Job Type: On-site

Status:
Full-time, Temporary (1-year contract)

The Ontario Institute for Cancer Research (OICR) is looking to fill an existing position for a Coordinator, Facilities Operations to provide facilities operations and project support for OICR as related to daily operation, scientific instrumentation installation and laboratory support within the MaRS Centre location.

This position is temporary, full-time for one-year.

• Liaise with internal departments to facilitate laboratory operations for staff moves occupancy services.
• Coordinate assignment and activation of phone and data connections with IT.
• Coordinate moves upon project construction completion.
• Coordinate decontamination and recertification of new and or existing scientific equipment.
• Ensure completion of laboratory check lists prior to relocation/occupancy.
• Coordinate review, installation and connection of new scientific equipment.
• Maintain existing filing system within prescribed guidelines along with Service Desk request tracking system.
• Maintain projects records, order documentation, packing slips, certification materials in good working order.
• Facilitate all requests with OICR staff to include but not limited to facilitation of security access cards, signage, housekeeping, protection services, lab FFE, base building plant coordination, office FFE repairs and installations.
• Maintain facility standards (electrical, mechanical, architectural finishes).
• Arrange for any necessary repairs and replacement of office furniture.
• Respond to emergency alarms after-hours and on weekends.
• Assist in the department as required, provides back-up support to team.

• Ensure the Manager, Facilities is advised of space/facilitation requests and expedite same upon approval to maintain real-time accuracy of record.
• Maintain inventory of FF & E for redistribution throughout the Institute.
• Meet with users to assess office/lab requirements.
• Participate in regularly scheduled meetings as directed.

• Monitor and inspect all work, provides advice and direction, perform quality assurance checks to ensure that quality of workmanship meets applicable codes, laboratory standards, regulations and guidelines.
• Ensure appropriate response to customers’ requests through the implementation and maintenance of effective communications.
• Provide written reports as required (incidents, accidents, efficiency etc.).
• Plan and implement compliance testing of facilities equipment: e.g., safety showers, eye washes, etc.
• Manage, organize and maintain physical keys & access card system, deployment and records.
• Update seating plans & signage on Acrobat PDF.
• Restock facilities supplies in common spaces, meeting rooms and kitchens.
• Set up/reset up boardrooms and6th floor kitchen meeting rooms for events.
• Administer staff access/ cards.
• Collect and dispose of stericycle (biohazard) waste.
• Exchange liquid nitrogen & carbon dioxide tanks as scheduled from /to loading dock and laboratory.
• Order and distribute stericycle supplies.
• Perform safety testing (fire extinguishers, safety showers, etc.).
• Address health and safety violation repairs.
• Coordinate chemical waste pickup, as…