Office Administrator

We are seeking a proactive and detail-oriented Administrative Assistant to join a collaborative real estate team. This position provides administrative, operational, and client support to a group of sales professionals, helping ensure day-to-day activities run efficiently.

• Prepare and coordinate a variety of sales, marketing, and transaction-related documents.
• Maintain accurate records, databases, and CRM systems.
• Track project timelines, key dates, and outstanding action items.
• Assist with market research, data collection, and reporting.
• Coordinate the preparation and distribution of marketing materials and client presentations.
• Support document execution through electronic signature platforms.
• Liaise with internal departments and external clients to obtain required information.
• Ensure documentation is complete, accurate, and compliant with internal procedures.
• Provide general administrative support to the sales team as needed.

• Manage calendars, coordinate meetings, and arrange travel when required.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential correspondence and maintain organized filing systems.
• Process expense reports, invoices, and other administrative documentation.
• Coordinate team meetings, events, and client functions.
• Identify opportunities to improve administrative processes and team efficiency.
• Prioritize multiple tasks and adjust to changing business needs.

• Postsecondary education in Business Administration or a related field is considered an asset.
• Previous experience supporting a sales, real estate, professional services, or corporate team.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Self-motivated with the ability to work independently and collaboratively.
• Proficiency with Microsoft Office Suite and experience using CRM or document management systems is an asset.
• Professional, resourceful, and committed to providing exceptional internal and external customer service.