Office Administrator

Location: Toronto, ON

Work Arrangement: On-site, 5 days per week (Downtown Toronto office)

AI Disclosure: We use AI tools to assist in parts of our recruitment process.

Our client is seeking a hands-on and highly organized Office Administrator to oversee the day-to-day operations of their Toronto office.

This is a practical, on-site role for someone who enjoys being the go-to person, keeping things running smoothly, and supporting employees, vendors, and internal stakeholders. The successful candidate will be proactive, detail-oriented, and comfortable managing a variety of administrative and operational responsibilities.

• Manage the day-to-day operations of the Toronto office
• Serve as the first point of contact for office-related questions and requests
• Receive and manage incoming mail, deliveries, and vendor visits
• Coordinate office suppliers, including couriers, cleaning services, IT support, catering, and other external providers
• Coordinate and manage service agreements with external vendors
• Maintain strong relationships with external service providers and ensure office needs are addressed efficiently
• Support the Sales team and Country Manager with administrative requirements
• Prepare purchase orders and assist with invoice coordination and tracking
• Maintain office records, trackers, and documentation to ensure accuracy and organization
• Support onboarding logistics for new employees
• Provide front-of-office support, including welcoming visitors, managing incoming calls, and coordinating appointments
• Assist with the planning and execution of internal meetings, events, and office activities
  
  Prepare meeting rooms and coordinate event-related logistics
• Identify potential issues proactively and take ownership of solutions
• Provide general administrative and operational support as required

• Previous experience in office administration, workplace coordination, operations, retail, hospitality, or a similar environment
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Ability to work independently while collaborating effectively with internal teams and external partners
• Comfortable interacting with vendors, employees, and leadership teams
• Professional, reliable, and service-oriented approach
• Ability to handle confidential information with discretion

• Strong proficiency with Microsoft Office Suite
• Highly organized with strong follow-through skills
• Hands-on, proactive, and solution-focused mindset
• Ability to anticipate needs and address issues before they arise
• Positive attitude with a willingness to support a variety of business needs
• Strong customer service orientation and professionalism

Our client offers an exciting opportunity for an individual who enjoys taking ownership, supporting a growing organization, and playing a key role in maintaining an efficient and welcoming office environment.