Executive Receptionist

Community is looking for a Receptionist and Executive Assistant to join our creative crew! Position Overview

The Receptionist and Executive Assistant is a highly visible role that sits at the heart of the agency. As the first point of contact for employees, clients, partners, and visitors, you'll create a welcoming and professional experience while ensuring the office operates smoothly and efficiently.

At the same time, you'll provide dedicated administrative and organizational support to a senior leader, helping manage schedules, communications, travel, budgets, and key business priorities.

This role is ideal for someone who loves being organized, enjoys working with people, thrives in a fast-paced environment, and takes pride in keeping both the office and leadership team running at their best.

• Serve as the face of the agency, creating a welcoming experience for guests, clients, and visitors
• Act as the first point of contact for the agency by welcoming visitors, answering and directing calls, and ensuring inquiries and requests are routed appropriately across the organization
• Coordinate courier deliveries, shipping, and incoming packages
• Maintain reception and common areas to ensure a clean, organized, and professional office environment
• Restock kitchen, coffee, snack, and office supplies as needed
• Coordinate team lunches, meetings, and in-office hospitality needs
• Support onsite visits from vendors, building maintenance personnel, and service providers
• Assist with general administrative and office support tasks as required

• Provide administrative support to a senior leader
• Schedule meetings and manage calendar invitations
• Coordinate travel arrangements, including flights, accommodations, and transportation
• Prepare, format, and proofread correspondence, presentations, and documents
• Assist with monitoring email communications and flagging items requiring attention
• Support meeting preparation, note-taking, and follow-up on action items
• Process expenses, invoices, and related administrative documentation
• Help maintain organized records, files, and business documents

• Assist with document preparation, filing, and record maintenance
• Support onboarding logistics, including workspace setup and welcome materials
• Assist with internal meetings, team events, and office activities

• 1-3 years of experience in a Receptionist, Administrative Assistant, Front Desk, or similar role
• Agency, creative, professional services, hospitality, or customer-facing experience is considered an asset

• Exceptional organizational and time management skills
• Strong verbal and written communication abilities
• Ability to handle confidential information with discretion and professionalism
• Strong attention to detail and follow-through
• Comfortable managing multiple competing priorities
• Proficiency with Microsoft Office and business productivity tools
• Strong problem-solving skills and ability to work independently

• Post-secondary education in Business Administration, Office Administration, Communications, Hospitality, or a related field, or an equivalent combination of relevant experience and transferable skills

• Highly organized, detail-oriented, naturally proactive
• Friendly, approachable, and enjoys working with people
• Comfortable supporting senior leadership while managing competing priorities
• Confident setting boundaries, prioritizing requests, and exercising sound judgement
• Adaptable, team-oriented, and willing to jump in wherever needed
• A strong communicator who is confident seeking clarity, asking questions, and speaking up when necessary

The anticipated base compensation range for this role is $45,000-$55,000. Actual base pay offered within this range may differ based on a range of factors, including individual experience, education, skills, and organizational needs.

• A culture that is creative, collaborative, and unapologetically bold
• The opportunity to work alongside experienced leaders and influence the daily rhythm of the agency
• Fast-paced, dynamic work where no two days are the same
• A team that values initiative, trust, and accountability
• Rooftop deck. Fully furnished. Enough said.