Legal Assistant

Legal document management and preparation with strong proficiency in MS Office, Adobe Acrobat and Litera (including advanced formatting of Excel, PowerPoint, Word documents including track changes and comments)

Assisted with records administration tasks, including filing, organizing, and maintaining electronic and physical documents

Calendar management and scheduling

Participate in ad hoc office operational projects as required (for example, documentation management and coordination of signing of documents)

Expense report receipt tracking and report submission

Legal Tracker (Serengeti) matter openings

Reviewing, approving and reconciling vendor invoices with a particular focus on legal invoices. Includes managing the accounts payable process and communicating with law firms and other vendors

Manage incoming correspondence, including email, telephone and mail

Assist team members with work overflow during busy periods, absences, holidays, etc.

Travel booking and coordination of Legal team and board members as required

3-5 years' experience in a law firm or the legal department of a large public company/in-house group preferred

Highly organized and able to work in a dynamic, complex and fast-paced environment, as well as adapt quickly to manage changing priorities and deadlines

Excellent interpersonal skills and ability to work independently with minimal supervision, as well as in a group alongside all levels and departments of the organization

Excellent communication (verbal and written)

Proficient in MS Office, including Word, Excel, PowerPoint and Outlook

Experience with Concur is a plus but not required

Knowledge of Visio, iManage, Diligent Entities, Diligent Board Books, SEDAR or SEDI, is an asset

Knowledge of minute books and closing books, is an asset

Overtime as needed