Executive Assistant, Global Investment Banking

Maintain schedule/calendar of key activities and ensure key business critical dates are met. Prioritize and triage as needed

Exhibit initiative and “follow-through” to help bankers as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so

Communicate on a timely basis the status of key deliverables as appropriate

Continuous and consistent performance of administrative tasks, including but not limited to, coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, scanning of documents, etc.

Prepare, track and manage expense reports via expense reporting system

Review, email requests for approval (e.g.: meeting materials, reports, etc.) daily

Maintain an organized filing system, both digitally and with paper documents

Update Vacation and Absence records

Act as backup to other department staff members as needed

Participate in performing tasks on “special projects” as requested.

Secondary education and minimum 5+ years’ experience in an executive assistant capacity within a professional services environment supporting senior executives

Strong verbal and written communication skills both internally/externally

Proactive, solutions-oriented mindset and anticipate needs without being asked

Ability to partner effectively with key stakeholders and build strong collaborative relationships

Demonstrate ownership and execution of primary responsibilities

Outstanding time management skills, diplomacy, and positive can-do attitude

Ability to maintain consistent and high levels of performance

Enjoys working in a time-sensitive, fast-paced environment

Capable of multi-tasking across projects and flex when needed

Experience working on highly confidential projects with appropriate discretion and sensitivity

Strong working knowledge of Word, Excel, PowerPoint and Outlook

Experience working in Capital Markets industry is preferred

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation

Leaders who support your development through coaching and managing opportunities

Work in a dynamic, collaborative, progressive, and high-performing team

Opportunities to do challenging work

Flexible work/life balance options