Administrative Assistant

Job Description

What is the opportunity?

We are seeking an Administrative Assistant to provide administrative support and coordination activities for a team of people.

What will you do?

• Maintain outlook calendars and manage the coordination and logistics of both internal and external meetings for team
• Arrange and coordinate domestic and international travel agendas
• Handle expense reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
• Manage phones and screen incoming calls and determine the level of priority
• Arrange video conferences and meeting spaces
• Assist with technology requests, supply orders and miscellaneous queries
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Prepare and submit invoices
• Handle regular activities without prompting, and advise in advance of issues or delays
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
• Maintain information flow to internal partners and remain up to date on divisional activities and business objectives
• Lead and coordinate ad hoc projects as requested

What do you need to succeed?

Must have’s

• A minimum of 5 years of administrative experience within the finance industry
• Ability to work in a dynamic, fast-paced environment
• Ability to organize, prioritize, multi-task and solve problems efficiently
• High attention to detail
• Strong written and verbal communication skills
• High degree of integrity and confidentiality
• High proficiency in Microsoft applications - Outlook, Word, Excel, Power Point
• Able to learn new technology quickly and adapt functionality to departmental needs
• Exhibits sound judgement and decision-making abilities
• Ability to interact effectively and establish good working relationships with other internal and external personnel
• Excellent telephone etiquette
• Self-starter with ability to work independently

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to build close relationships with clients

Job Skills

Additional Job Details

Address:

City:

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Work hours/week:

Employment Type:

Platform:

Job Type:

Pay Type:

Posted Date:

Final date to receive applications:

Note: Applications will be accepted until 11:59 PM on the day prior to the Final date to receive applications date above

Compensation for this position (including salary and discretionary/variable payments) will be determined by factors, including but not limited to candidate's experience, skills, registration status, performance, individual goals, market conditions, and business needs.

Pay Range

The expected pay range for this position is:

The pay range provided is for the primary work location referenced in the Additional Job Details section of this job posting. Pay ranges may differ based on location. If the posting lists multiple job locations, a recruiter can confirm availability of the role and the relevant pay rage for the additional locations listed. RBC supports pay transparency and we strive to ensure all pay ranges are competitive, fair,…