Office Administrator (15 Month Contract

Position: Office Administrator (15 Month Contract)
Serve as the first point of contact for guests, vendors, employees, and other external stakeholders.
Manage incoming calls, the general inbox, mail, courier services, and office correspondence.
Coordinate visitor access, office security, and confidential document handling, including sealed tenders.
Oversee the day-to-day operation of the office, coordinating with property management, vendors, and service providers.
Maintain meeting rooms, kitchens, common areas, and office supplies.
Coordinate office maintenance, equipment, technology, and employee onboarding activities, including workspace setup and access credentials.
Provide administrative support including document preparation, filing, meeting materials, and internal communications.
Coordinate meetings, calendars, catering, travel, gifts, and other administrative requests for senior leadership.
Support company events, employee engagement initiatives, and office-wide activities.
Administer corporate credit cards and process monthly expense reports.
Support Accounting through cheque administration, invoice filing, courier coordination, and other administrative tasks.
Maintain accurate records and supporting documentation for operational and financial activities.

The Ideal Candidate   Previous experience in Office Administration, Reception, Executive Support, or a similar role.
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
Professional verbal and written communication skills.
Exceptional customer service and interpersonal skills.
High attention to detail and strong follow-through.
Comfortable handling confidential and sensitive information.
Strong proficiency with Microsoft Office Suite.
Experience using Rydoo or similar expense management platforms is considered an asset.
Self-starter who thrives in a fast-paced, team-oriented environment.
Positive, proactive, and service-oriented approach to work.

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