Job Description & How to Apply Below
Job Type: Full Time, 3-Month Contract
Function:
Administration
Address: 160 Bloor Street East, 11th Floor, Toronto, ON
Working Model:
Hybrid (4 days in office)
Vacancy Status:
This position is for an existing, open vacancy
Belong to Something Beautiful
At Sephora Canada, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.
Ready for a career glow-up? As Executive Assistant, you’ll provide a range of administrative and office support to senior executives while helping create a smooth, organized, and professional experience for the teams you support. The work you do will impact beauty by keeping priorities moving, supporting day-to-day operations, and helping leaders stay focused on what matters most. You’ll be part of a collaborative team that’s united in beauty and equally passionate about service, discretion, and operational excellence.
What You’ll Do:
Manage daily calendars, including meetings, appointments, and travel arrangements for Executive Leader(s), including local, national, and international travel when applicable
Manage expenses and submit expense reports for Executive Leader(s) in a timely manner
Support office management to ensure a clean, organized, and professional working environment for your department’s area
Be present in office a minimum of 3 to 4 days a week to ensure office standards are maintained
Provide coverage and support for the Office Manager/Receptionist when they are absent
Collaborate with the Senior Executive Assistant on scheduling to ensure there is adequate office support each day
Support set-up and tear-down for department events and larger company events such as Town Halls, social events, holiday parties, annual conferences, and other key moments
Support shipping, receiving, storage, and gratis/product distribution for your team
Provide a high level of administrative support, ensuring quality service and professionalism in every interaction
Handle confidential and urgent departmental matters with discretion and sound judgement
Manage priorities efficiently in a multi-tasked environment and ensure deadlines are met
Act as a liaison with internal and external partners at all levels of the organization
Use professional judgement to screen, prioritize, and determine actions for incoming calls and inquiries
Organize data, update reports and presentation materials, and support team events, meetings, and trainings
Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, and complete other administrative assignments as required
What You’ll Bring :
You have 5+ years of executive assistant experience
You have strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment
You have a high degree of initiative and can work independently while collaborating effectively with a team
You have the discretion and professionalism needed to handle sensitive and confidential matters
You are proficient in Microsoft applications, including Word, Excel, PowerPoint, and Outlook
You are a resourceful and creative problem solver with strong attention to detail and a high level of accuracy
You have strong interpersonal and communication skills and bring a professional, discreet, personable, and client service driven approach
You are flexible with hours and available to work overtime when required
#FSCHIRING What You’ll Get:
Caring Community. You’ll collaborate with teammates who are equally passionate about innovating, doing the right things, and driving the industry forward – together, united in beauty.
Fulfilling Path. Your career glow-up starts here with access to opportunities that will challenge, stretch, and develop your skills. You’ll have access to the global community of luxury group LVMH (Louis Vuitton Moët Hennessy) for endless career opportunities.
Meaningful Work. As you make an impact on beauty, you’ll feel and see the positive change (consumer,…
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