Administrative Assistant

Korn Ferry
is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered in Los Angeles, our over 9,000 colleagues globally serve clients in more than 50 countries. We offer five core capabilities that span the full talent lifecycle:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Rewards and Benefits

The Administrative Assistant is accountable for maintaining a professional work environment at the Toronto office and providing support and backup to the broader administrative team.

With regularly shifting priorities, the incumbent must be adaptable and flexible and have a strong sense of urgency. Due to the nature of the business, an attention to detail and a high level of accuracy is required in this role. As a professional services firm, a client service orientation, maturity, and a calm, composed demeanour is a must.

• Create, update, and proofread client-facing documentation and templates with a high level of accuracy, using appropriate grammar, composition, and speed—often under tight deadlines
• Prepare and format a variety of documents, including:
  • Market Scans
  • Search Progress Reports
  • Candidate Reports
  • Pitch Presentations
  • Reference Reports
  • Position Specifications
• Assist with data entry of candidate, client, and engagement information in our database, ensuring accuracy and compliance with data metric requirements
• Organize and manage electronic files in SharePoint folders in accordance with office policies
• Assist Project Coordinators with scheduling tasks as directed
• Provide additional coverage and backup support during vacations and peak periods

• Ensure meeting rooms are set up in advance of all meetings, including catering, AV, and other materials, and cleaned up afterward
• Greet and assist visitors attending in-person meetings
• Support administrative staff and consultants with printing and binding of client-facing materials
• Receive and distribute mail and courier deliveries
• Keep office supply rooms and kitchen areas stocked and organized
• Assist with preparing and coordinating bank deposits
• Manage off-site storage logistics and support special office projects as assigned by the AOM
• In coordination with the AOM, assist with office setup, vendor management, and liaising with building maintenance and security

• Administrative and/or office services experience, ideally in a professional services environment
• Superb attention to detail, English writing and grammar skills
• Track record working with and supporting senior leaders in a fast-paced, high-pressure setting
• Excellent PowerPoint skills, high proficiency in Outlook, PowerPoint, Word, Teams, Adobe, and Zoom
• Knowledgeable with setting up and troubleshooting meeting room AV equipment and a general high level of proficiency and problem-solving skills with office IT equipment
• Meeting planning and event coordination

• Very high attention to detail, accuracy, and quality
• Good judgment and capable of acting independently
• High level of comfort learning and using new technology
• Ability to adapt to evolving work processes and systems, including automated tools
• Client service orientation and good composure
• Comfortable dealing with senior leaders internally and externally
• Professional in demeanor, behavior, and appearance as demonstrated through consistently polite, helpful, but concise interaction virtually and in person
• Outstanding time management and sense of urgency at appropriate times
• Systematic and methodical given the need to manage large amounts of information across multiple, simultaneous engagements
• Team-oriented and willing to pitch in as needed

Salary Range

Salary range represents the compensation Korn Ferry expects to…