Executive Assistant to Vice President - Academic & Student Affairs

Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

As the Executive Assistant (EA), you will serve as the first point of contact and liaison for internal and external stakeholders, including College leadership, staff, faculty, students, government representatives, community members and partner organizations. Working within a complex, confidential and unionized environment, the EA will provide high-level administrative, operational and strategic support, serving as a trusted strategic partner to the Vice President (VP) in advancing divisional priorities and ensuring the effective operation of the Vice President's office in support of the Academic and Student Affairs (ASA) division—the College's largest division with broad responsibilities for academic excellence and student success.

This role will involve a range of functional activities, including: planning, budgeting, calendar and logistics management, travel coordination, preparation of reports and presentations, development of briefing materials, handling correspondence, maintaining centralized records and maintaining effective documentation practices. The EA also supports project activities and special events that advance strategic initiatives, including coordinating preliminary work and stakeholder engagement on behalf of the Vice President.

The ASA division spans multiple academic faculties, institution-wide student affairs, applied research, strategic planning, governance, and cross-functional initiatives requiring exceptional judgement, discretion, and coordination across a broad range of stakeholders.

As part of the core responsibilities, the EA will play a leadership role by supervising divisional Administrative Assistants, who will support the broader division. This will include managing schedules, assigning and prioritizing work and distributing workloads, to ensure a fair, consistent and responsive service delivery.

• Lead and coordinate strategic and administrative support for the VP's office and division, anticipating priorities, proactively managing competing demands, and ensuring the VP is well prepared for key decisions and engagements
• Act as primary contact and liaison for the VP’s division, ensuring effective communication and professionalism; work with internal and external stakeholders and vendors to support office operations, coordinate with the Board of Governors Administrative Officer on reports and submissions, and exercise sound judgement in triaging issues, identifying priorities, and escalating matters appropriately
• Monitor divisional budgets and track expenditures; reconcile credit card transactions, invoices, travel and other expenses; ensuring proper documentation and compliance of financial policies
• Supervise Administrative Assistants and ensure consistent work standards and fair workload distribution
• Represent the Vice President by relaying complex/sensitive information, instructions, and responding on their behalf when necessary
• Manage staff onboarding, offboarding and performance evaluations for administrative staff
• Support divisional human…