Administrative Assistant Bookkeeper

About Us

Founded in 2020, Arima's unlimited-use platform breaks through traditional marketing mix modeling (MMM) limitations of speed, accessibility, and cost. The platform provides marketers with endless workflow opportunities to measure how their omni-channel efforts contribute to business objectives. Arima’s platform is powered by Synthetic Society™, a privacy-by-design database that statistically mirrors real-world consumers using over 10,000 attributes from trusted sources. Through an intuitive and interactive user interface, marketers can combine their data with Arima’s to measure marketing performance, generate consumer insights, optimize cross-media plans, and visualize trends with interactive maps—all in one unified platform.

In this dual role, you will split your time between keeping our books pristine and supporting the team with day-to-day administrative logistics. You’ll report directly to the Founder.

• Financial & Bookkeeping Support

- Daily Bookkeeping: Categorize transactions, reconcile bank accounts, and maintain accurate records in our accounting software (e.g., Quick Books Online, Xero).

- Accounts Payable: Process vendor invoices, manage team expense reports, and ensure everyone gets paid on time.

- Payroll Administration: Help run our payroll cycle (via systems like Gusto or Deel) and ensure accurate tracking of employee hours or contractor invoices.

- Financial Reporting: Assist in preparing monthly financial statements (Profit & Loss, Balance Sheet) and gathering data for tax season or investor updates.

• Administrative & Operations Support

- Travel Coordination: Research, book, and manage travel arrangements (flights, hotels, transport) for the team and leadership.

- Office/Digital Organization: Manage company digital files, monitor the main info@ email inbox, and assist with ordering office supplies or tech hardware if needed.

- Team Support: Help organize team events, virtual happy hours, or coordinate schedules for important company meetings.

- Experience: 1+ years of experience in bookkeeping, accounting assistance, or a blended administrative role. (Experience in a tech or SaaS startup is a huge plus, but not required!)

- Tech Savvy: Comfortable navigating tools like Quick Books/Xero, Excel/Google Sheets, and general startup tools (Slack, Notion, Google Workspace).

- Attention to Detail: You spot the missing receipt from a mile away and get genuine satisfaction from a perfectly reconciled spreadsheet.

- Trustworthy: You will be handling sensitive financial data and employee information; absolute discretion and integrity are non-negotiable.

- Adaptability: Startups pivot and grow fast. You should be comfortable prioritizing tasks in a dynamic environment.

• Full time work at $20 per hour salary
• Benefits and Extended Healthcare