私校 Administrative Assistant 18.00~22.00 加元​/小时 · 北约克 办公文员 长期工 白班 英语​/国语 需要工作签证

Key Responsibilities

• As the first point of contact in the School, present a professional and courteous image of the staff to provide client and customer support to all members of the community
• Provide immediate response to urgent requests (e.g. first aid, or maintenance staff);
• Switchboard operation, and screening of calls to relevant faculty and staff
• Working to update necessary changes in the School database and the inputting and removal of new and retired students, respectively; in charge of ONSIS submissions and reporting
• Checking attendance logs submitted by teachers for unidentified absences and following up with families each morning
• Establishing, organizing, and maintaining files, records, and reports
• Manage the collection, processing, and bookkeeping of payments from families for various school activities, programs, and services.
• Handle financial transactions, ensuring accuracy and timely processing.
• Collaborate with relevant departments to ensure financial records are up-to-date and accurate.
• Track reception supplies and maintain inventory;
• In charge of the administration of after school programs and field trips/excursions/visitors, etc.
• Provide general administrative assistance to staff as assigned, including coordinating meetings and preparing meeting support packages;
• Draft emails and type forms, letters, reports, and memos as necessary
• Coordinate and manage the registration and re-registration of new and returning families, respectively
• Assisting with school special events including assemblies, photo days, and helping with large mailings
• Responsible for sending and receiving courier packages as required, as well as ordering and tracking deliveries
• As a front-of-the-house worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions