Executive Assistant to President & CEO Job Toronto area,Ontario Canada,Administrative/Clerical

Position: Executive Assistant to the President & CEO

We’re excited to share that JDRF Canada is now Breakthrough T1D.

We’re the same organization, with the same mission and determination to realize a world free from type 1 diabetes (T1D) – just with a new name and look that reflects what the T1D community needs now and next.

It’s an exciting time to join Breakthrough T1D as we continue to break barriers to help people better manage the disease and enjoy full, healthy lives. Curing T1D is and always will be our north star and we will not stop until breakthroughs get us to a world free from T1D.

Breakthrough T1D is searching for an experienced professional for the role of Executive Assistant. If you are a highly organized, collaborative and detail-oriented executive support professional who would like to serve as a trusted partner to the President & CEO, coordinate board of governance activities and ensure organizational priorities and strategic initiatives are delivered successfully, please read on to see if this is the right fit for you.

Here’s

what your primary responsibilities would be:

Provides high level administrative and executive support to the President & CEO, including managing priorities, schedules, travel and stakeholder engagement activities.
Coordinate Board of Directors and Committee operations, including meeting planning, agenda preparation, materials distribution, minute taking and follow-up on action items.
Maintain and administer Board governance resources, including the Board Portal, policies, by-laws, committee charters and governance documentation.
Support Senior Leadership Team and Senior Management Team operations by coordinating meetings, tracking decisions and ensuring timely follow through on commitments.
Assist with organizational planning processes by coordinating timelines, planning sessions, leadership retreats and progress tracking against strategic priorities.
Build and maintain positive relationships with Board members, volunteers, donors, staff and external partners while handling confidential information with professionalism and discretion.

Here’s what we’re looking for:
Knowledge/Skills/Experience

University degree or college diploma in a relevant field combined with 5-7 years of related office experience or equivalent combination of education and experience.
Experience working with a board of directors and executive committees
Expert knowledge of office software including Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Teams and Share Point
Experience working with a CRM (Clearview, Raiser’s Edge, etc.)
Experience with meeting management, i.e. agenda setting, compiling board packages, taking minutes, etc.

Working Style

Relationship-focused, professional and service-oriented, with the ability to work effectively with diverse internal and external stakeholders.
Proactive and resourceful, taking initiative to anticipate needs, solve problems and improve processes.
Highly organized and detail oriented, with exceptional time management and multitasking abilities.
Exercises sound judgement, discretion and professionalism when handling confidential information.
Adaptable and resilient, able to thrive in a fast paced, deadline driven environment with changing priorities.
Collaborative, self-motivated and accountable, with strong communication skills and a commitment to follow through.

Other position requirements to note:

Ability to work on occasional evenings and weekends to support board meetings, committee meetings, events, and organizational priorities.
Demonstrated ability to maintain strict confidentiality and exercise sound judgement when handling sensitive organizational, governance, donor and personal information.
Experience supporting executives, Board of Directors and governance functions is strongly…