Personal Affairs Manager

Executive Operations & Personal Affairs Manager

Location GTA

Salary up to $120,000

The position of Executive Operations & Personal Affairs Manager is responsible for leading or assisting with projects. The ability to take on novel projects from initial stages to full implementation is a paramount requirement of the role.

This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

• Performing personal errands as directed by the Founder & Executive Chairman, and family members.
• Coordination of personal and professional life maintenance tasks.
• Assist in scheduling in collaboration with the Chairman’s Executive Assistant for specific projects or to cover for Executive Assistant in her absence.
• Manage and coordinate the day-to-day operations, maintenance, service providers, and special projects related to the family's residences and residential properties.
• Manage information flow in a timely and accurate manner.
• Make travel arrangements and accommodation requests.
• Assist with planning of events.
• May periodically be required to take minutes during meetings at the discretion of and for the Chairperson
• Produce reports, presentations, briefs, and correspondence as requested; format information for internal and external communication (i.e., memos, emails, presentations, reports)
• Negotiate with vendors on behalf of the company as required.
• Coordinate and engage with architects, engineers, surveyors, marketing, and sales along with our internal corporate teams.
• Investigate inefficiencies and provide resolution options to stakeholders.
• Provide flexible, ad hoc support to ensure the Chairman’s daily life runs smoothly.
• Monitor deadlines and initiate preliminary work on ongoing projects.
• Assist with the coordination and management of philanthropic initiatives and events.
• Liaise with non-profit organizations, donors, and stakeholders.
• Manage household staff and vendors.
• Oversee family calendars, travel itineraries, and special projects.

• Discretion and trustworthiness: you will often be party to confidential information
• Excellent verbal and written communications skills
• Flexibility and adaptability
• Ability to be proactive; take initiative
• Tact, diplomacy, and confidentiality
• Organizational skills and the ability to multitask
• Prioritize daily workload
• Effective communication skills and English proficiency
• Strong familiarity with office equipment (i.e., copiers; meeting tools such as projection systems)
• Excellent knowledge of MS Office as well as up to-date with the latest office systems and applications (Outlook, virtual meeting platforms, email platforms, SharePoint, Canva, Mailchimp, Webflow)
• Strong familiarity with a variety of devices and platforms and able to provide Tier 1 level IT support.