Administrative Assistant Executive Leadership

Position: Administrative Assistant for Executive Leadership
Elevate your career as an Administrative Assistant supporting executives at IBU in Toronto. Thrive in a hybrid role that focuses on strategic administration and high-level support.

In this full-time position, you will work closely with the Executive Administrative Manager, providing essential administrative assistance to top executives, including the President and Vice-Chancellor. The ideal candidate excels in managing multiple priorities, ensuring effective coordination of executive activities while maintaining confidentiality and professionalism in all tasks.

Key Responsibilities:

• Coordinate executive schedules, meetings, and travel logistics

• Facilitate communications and strategic project initiatives

• Prepare and edit executive correspondence and documents

• Plan executive meetings and oversee event logistics

• Support project tracking and follow up on action items

Requirements:

• Bachelor's degree or related experience

• 5+ years of executive support experience

• Proficient in Microsoft Office Suite

• Ability to manage competing priorities

• Strong organizational and interpersonal skills

Contribute to IBU’s mission by providing administrative expertise and supporting executive success in a dynamic university setting.