Executive Assistant

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This is an existing vacancy actively seeking to hire.

Position Title: Executive Assistant

Position Type: Regular - Full-Time

Requisition : 39966

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences—together. With a customer-first mindset, we make doing business with McCain easy.

About The Role

As an Executive Assistant, you will demonstrate exceptional organizational skills, discretion and confidentiality, and the ability to manage, organize, anticipate and plan activities supporting a senior executive role. You will thrive in a dynamic environment, be a strong communicator, and excel at managing competing priorities and using discretionary judgment with professionalism and efficiency. This is a hybrid role based out of our Corporate office on King Street in Toronto, Ontario.

What You a0ll Be Doing

• Calendar & Inbox Management:
  Prioritize and manage the senior executive’s calendar and/or email. Anticipate needs and optimize the schedule. Collaborates cross-functionally with business functions and global resources to drive alignment and execution.
• Meeting Support:
  Schedule appointments, draft agendas, take minutes, prepare meeting materials and action items.
• Priority Management:
  Address a wide range of high-volume and sensitive priorities, questions, and issues from internal staff and external stakeholders.
• Key Deliverables & Deadlines Tracking:
  Monitor deliverables and deadlines for the department, set reminders, and block time for task completion.
• Travel & Expenses:
  Coordinate, book and manage complex travel arrangements and manage expense claims.
• Meeting & Event Coordination:
  Assist with video conferencing, meeting logistics, and catering arrangements and programming. Supports company planning efforts such as Quarterly Business Reviews, annual strategy sessions and leadership offsites.
• Office Efficiency:
  Suggest improvements, write procedures, reformat documents, and manage supplies.
• Onboarding:
  Assist with onboarding new team members, activities, scheduling, overall experience.
• Complete all other duties as assigned, including a range of personal support when necessary to optimize time and efficiency.

What You a0ll Need To Be Successful

• Being a strong team player capable of actively collaborating and contributing to team goals.
• Being organized and adaptable by planning, anticipating needs, and adjusting to changing priorities.
• Ability to exercise independent judgment and discretion and maintain confidentiality on projects.
• Openness to assist with errands and other tasks outside of the office environment.
• Detail-oriented mindset to ensure quality and accuracy in all tasks.
• Proficiency in Microsoft Office Suite (Outlook, Teams, SharePoint, Excel, Word, PowerPoint) and calendar management tools.
  
  Experience with Concur or similar expense management systems is a plus.
• Professionalism in handling protected and confidential information.
• Strong verbal and written communication skills to interact with stakeholders at all levels.
• Good problem-solving skills to proactively manage competing demands and overcome obstacles.

Your Education & Experience

Minimum 3 years of experience as an Executive Assistant or similar role, supporting senior-level executives in a fast-paced, multi-matrix environment. An equivalent combination of education and experience may be considered.

About Mc Cain

to learn more about McCain and how we provide opportunities to make an impact that matters.

Leadership principles

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking…