Junior Document Controller

• Support the administration and use of designated document management systems, including SharePoint, Aconex, or other project-approved platforms.
• Assist with creating and maintaining project folders, libraries, distribution lists, participant matrices, and document registers in accordance with established procedures.
• Upload, route, distribute, and file project documents, drawings, correspondence, and transmittals under the direction of the Document Control Manager or senior document control team members.
• Assist with checking document metadata, file naming, numbering, revision status, and required fields for completeness and accuracy before processing.
• Support the receipt, capture, control, and distribution of project and bid documentation while maintaining confidentiality and version control.
• Help monitor document control inboxes, requests, and workflows to support timely processing and distribution of project information.
• Escalate processing delays, missing information, system issues, or quality concerns to the Document Control Manager or appropriate project contact in a timely manner.
• Assist with maintaining reporting tools, document registers, RFI trackers, and other logs used to monitor document status and overdue responses.
• Support proposal and project archiving activities, including organizing records and preparing documentation for closeout in accordance with project requirements.
• Provide basic support to internal project team members and, when directed, external users on document control practices and submission requirements.
• Assist with meeting administration when required, including preparing minutes, action logs, and related documentation.
• Participate in document control improvement initiatives and data management activities as assigned.
• Perform other document control and administrative duties as assigned.

• Bachelor's Degree or College Diploma preferred, or equivalent experience.
• 1+ years of document control experience, or a recent graduate with a related post-secondary education.
• Proficient in electronic file management (e.g. Explorer and Win Zip).
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
• Ability to accurately and efficiently setup, create and maintain documentation metadata.
• Ability to interpret and implement process, procedures, workflows and standards.
• Ability to document work tasks (work instructions).
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• Excellent written and verbal communication skills.
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
• Familiar with EDMS systems such as Aconex and/or Unifier.

Demonstrates proficiency in document control practices, including electronic file management and metadata maintenance, while effectively supporting project documentation processes and team collaboration.

• Document Control Experience
• Electronic File Management
• Adobe Acrobat Proficiency
• Aconex Familiarity
• Organizational Skills

• Document Metadata Management
• File Naming and Numbering
• Document Register Maintenance
• RFI Tracker Management
• Version Control
• Document Control Procedures
• Process Implementation
• Documentation Creation
• Project Archiving
• Meeting Administration

• Excellent Communication Skills
• Relationship Building
• Organizational Skills
• Attention to Detail
• Time Management

• Document Management Systems
• Project Documentation
• Confidentiality
• Workflow Monitoring
• Fast-Paced Environment

• Share Point
• Aconex
• Adobe Acrobat
• Bluebeam
• Win Zip