Administrator, Public Affairs and Marketing

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Posting Date: Sep 13, 2026

Location: Toronto, ON, CA

Expected Salary Range
: $51851 - $64814 Annually

Target Variable Performance Pay: 6%

The salary range shown above reflects the expected compensation for this position. The final salary offered will be determined based on a holistic assessment of the candidate’s experience, education, training, and alignment with the role’s requirements. For positions covered by a collective agreement, placement within the range will follow the applicable step or classification.

T his posting is for an existing vacancy.

KEY RESPONSIBILITIES:

• Provides comprehensive administrative support to leaders and team members within Public Affairs and Marketing, including calendar management, meeting coordination, scheduling, employee engagement planning, and preparation of presentations and materials
• Acts as a key point of contact for internal and external inquiries, coordinating responses and facilitating communication across stakeholders
• Coordinates team meetings, workshops, stakeholder sessions, community events, and departmental activities, including logistics, materials, registrations, and follow-up actions
• Supports communications, marketing, customer engagement, public affairs, and community relations initiatives through project coordination, document preparation, and administrative support
• Coordinates onboarding and offboarding activities, including access requests, workstation setup, technology provisioning, and related administrative requirements in partnership with IT, Facilities, and other internal support teams
• Maintains departmental records, databases, invoices, purchase orders, digital assets, and document management systems in accordance with organizational standards
• Assists with the preparation, formatting, distribution, and tracking of reports, presentations, communications materials, newsletters, and other departmental documents

REQUIREMENTS:

• Post-secondary education in Business Administration, Office Administration, Communications or a related field
• Two (2) to three (3) years of administrative experience providing support to multiple leaders within a corporate environment
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Experience coordinating meetings, calendars, events, onboarding activities, and stakeholder communications
• Demonstrated experience using social media platforms in a corporate setting
• Experience coordinating projects and familiarity with project management tools such as Asana or Microsoft Planner
• Experience creating engaging content for social media channels, such as photography or simple videos
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Ability to assess requests, prioritize tasks, and organize work effectively to ensure timely completion
• Excellent verbal and written communication skills
• Strong political acumen, with the ability to exercise discretion and maintain confidentiality when handling sensitive information
• Highly responsible and proactive, with a customer-focused mindset and a proven ability to build strong, collaborative relationships with stakeholders
• Demonstrated self-motivation, creativity, resourcefulness, and the ability to solve problems independently

To support the overall well-being and success of our employees, Toronto Hydro provides a comprehensive total rewards package which includes:

• 24/7 access to Employee & Family Assistance Program and Virtual Healthcare
• Company-paid life insurance and long term disability
• Spending account to support fitness goals (e.g. gym memberships)
• Competitive paid time off (including vacation and parental leave)
• Defined…