Executive Assistant

Role Purpose

This role exists to buy back time for the Principal Lawyer and CFO by:

• Removing operational, administrative, and coordination burdens
• Structuring internal communication and execution
• Ensuring nothing discussed, assigned, or decided is ever lost
• This is not a passive assistant role.
• This is an
  execution, coordination, and control function
  .

Reports directly to:

• Principal Lawyer (transitioning to Managing Partner)
• CFO

Workscross-functionally with:

• Operations Manager
• HR
• Marketing / BD
• Legal team

Ensure that every meeting, decision, and initiative turns into structured execution.

• Attend all key internal and external meetings
• Take
  structured, decision-oriented minutes
  (not transcripts)
• Identify:
• Decisions made
• Tasks assigned
• Deadlines
• Responsible parties
• Store all records in a
  centralized, retrievable systems

Output standard:
If leadership disappears for 2 weeks, nothing is lost.

• Input all tasks into
  Asana
  immediately after meetings
• Assign tasks, deadlines, and owners
• Follow up with team members on completion
• Maintain:
• Clean task boards
• Priority alignment
• Execution visibility

You are effectively the
firm’s execution tracker

Before every key meeting prepare a1-page briefing note
including:

• Context of the meeting
• Key issues / decisions required
• Background data or documents
• Risks / sensitivities
• Suggested talking points

• Draft meeting agendas in advance
• Ensure meetings are:
• Focused
• Time-efficient
• Outcome-driven
• Push back when meetings lack clarity:"What is the objective of this meeting?"

• Light data entry (when required)
• Organizing physical and digital workspace
• Managing incoming calls / routing

• Industry and other research for meetings
• Systemized organization of workflow and workload
• Quick turnaround to stakeholders and parties involved

• Review reports from:
• Operations
• Marketing
• Finance
• Flag:
• Irregularities
• Missing data
• Performance deviations

• Leadership spends
  significantly less time on coordination
• No task is “forgotten”
• Meetings become:
• Shorter
• More focused
• Decision-driven
• Teams become more accountable because someone is tracking everything

• Extremely organized and detail-oriented
• Strong written communication (this is critical)
• Ability to think in
  structure, not chaos
• Comfortable working in high-performance environments

• Experience supporting executives or founders
• Familiarity with legal / professional services environment
• Experience with task management tools

• Base: $65K – $85K
• Performance bonus tied to:
• Execution reliability
• Team feedback
• Reduction in leadership workload