Executive Assistant

Join Kainos and Shape the Future

At Kainos, we’re problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we’re transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.

We believe in a people-first culture
, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you’ll be part of a diverse, ambitious team that celebrates creativity and collaboration.

Ready to make your mark?
Join us and be part of something bigger.

As an Executive Assistant at Kainosin the Workday Services Business Unit, you willbe responsible for providing high-quality administrative services and processes that support the Executives and Business Unit Leadership Teams. This role requires delivering exceptional workin a timely manner, adhering to company policies and process guidelines withminimalsupervision. You will be part of a team dedicated to effectively supporting the core business.

• Diary Management:
  Efficiently manage diaries across multiple time zones, coordinating with both internal and external stakeholders to ensure seamless scheduling, and supporting leaders byidentifyingand flagging time-sensitive queries that mayimpactpriorities and scheduling.
• Meeting Coordination:
  
  Organiseandfacilitatemeetings by preparing and distributing agendas, creating slide decks, capturing notes/minutes where required, and documenting decisions and action items for follow-up.
• Presentations & Documents:
  Create, format and quality-check presentations and reports to a high standard, ensuring materials are accurate,consistent and ready for leadership audiences.
• Travel Arrangements:
  Arrange comprehensive travel plans, including booking flights,accommodations, and transportation.
• Expenses Support:
  Support leaders with expense reconciliation andtimelyprocessing of claims, following required processes and deadlines.
• Event Hosting:
  Host and support Microsoft Teams Town Hall webinars, ensuring smooth execution and effective communication.
• Event Coordination:
  Plan and coordinate events on behalf of leaders, overseeing all logistics, managing communications, and collaborating with suppliers and internal teams to ensure successful outcomes.
• Stakeholder & Team
  
  Collaboration:
  
  Liaise with other assistants (internal and external) and build effective working relationships across the business to support leaders and ensure a consistent, joined-up service.
• Continuous Improvement:
  
  Identify and communicate opportunities to improve ways of working,processes and approaches.
• Ad hoc support:
  Provide flexible support aligned to business needs andleaderpriorities.
• Local relations management:
  Actively working with the local leadership in Toronto office to proactively enhance the working environment and promote cultural engagement.

• Policy Adherence:
  Ability to carry out responsibilities in accordance with company policies, procedures, and processes.
• Experience:
  
  Minimum of 2 years' experience as an Executive Assistant,demonstratingan approachable, mature, and collaborative style. Experience working with C-suite and Board members.
• Efficiency and Decision-Making:
  
  Ability to work efficiently, make sensible decisions under pressure, andprioritiseworkload in a fast-paced environment with multiple stakeholders.
• Commercial Awareness:
  
  Demonstratecommercial awareness and understanding of project and business dynamics.
• Time Management:
  
  Effective personal time management and planning skills to deliver high accuracy and attention to detail within tighttimeframes.
• Independence: A self-starter who can work independently with minimal supervision.
• Communication
  
  Skills:…