Advancement Operations Officer

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Date Posted: 09/11/2026
Req : 50144
Faculty/Division: Faculty of Applied Science & Engineering
Department: FASE:
Advancement
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

The Office of Advancement seeks to sustain and enhance the University’s academic mission, leadership, and worldwide impact, by engaging alumni and private-sector stakeholders in the mission of the University. We seek to build mutually beneficial relationships of increasing value and satisfaction over time while seizing new opportunities to strengthen our role in civic and global society, provide a transformational undergraduate learning experience, pave the way for game-changing startups and new industries, drive breakthroughs in health care, and create the knowledge that illuminates humanity.

Together, we reimagine the world.

As the Advancement Operations Officer, you will play a pivotal role in supporting fundraising, donor engagement, and alumni relations initiatives within the Faculty of Applied Science & Engineering. This highly collaborative position serves as the operational backbone of the advancement team, supporting prospect and stewardship activities, managing critical data and records, supporting senior staff, and supporting the seamless execution of donor relations and alumni events and priorities.

The incumbent will also support the team with invoice and expense processing and other administrative tasks.

The ideal candidate is an organized, detail-oriented professional who enjoys building positive relationships, and is passionate about helping advance the faculty's philanthropic goals through exceptional administrative, operational, and data management support.

• Responding to inquiries from donor and alumni and escalating as necessary
• Coordinating meeting schedules, agendas, materials, action and follow-up items, and resolves scheduling conflicts
• Determining logistical details and activities for development activities, including intake of donation cheques, mailing campaigns, conducting outreach calls, and drafting correspondences to donors
• Performing data management tasks including: data entry, collating and organizing data for reports, updating and maintaining database records, and verifying donor records are coded correctly
• Performing financial responsibilities by submitting expense reimbursements, verifying invoices, reconciling purchasing card statements and procuring office supplies
• Arranging accommodations including; booking rooms, audio-visual, catering, couriers
• Maintaining supply levels for office supplies

• Advanced College Diploma in a related field, or an acceptable equivalent combination of education and experience
• Minimum three (3) years of demonstrated experience providing front line administrative support and customer service in a university, not-for-profit, fundraising or similar environment
• Experience maintaining senior staff calendars, coordinating meeting schedules, agendas, materials, action and follow up items, resolving scheduling conflicts and responding to inquiries from a wide variety of stakeholders
• Demonstrated experience collating and organizing data for reports, as well as identifying and resolving data anomalies and discrepancies
• Demonstrated experience fostering positive relationships with internal and external stakeholders
• Experience submitting expense reimbursements in Concur (or similar expense reimbursement platform)
• Experience maintaining and updating administrative processes
• Experience with updating and maintaining Arbor, or similar CRM platform
• Proficiency with MS Office Suite (Word, Excel, SharePoint)
• Knowledge of…