Executive Assistant

Working Model:

Hybrid (4 days in office)

This position is for an existing, open vacancy

At Sephora Canada, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Ready for a career glow-up? As Executive Assistant, you’ll provide a range of administrative and office support to senior executives while helping create a smooth, organized, and professional experience for the teams you support. The work you do will impact beauty by keeping priorities moving, supporting day-to-day operations, and helping leaders stay focused on what matters most. You’ll be part of a collaborative team that’s united in beauty and equally passionate about service, discretion, and operational excellence.

• Manage daily calendars, including meetings, appointments, and travel arrangements for Executive Leader(s), including local, national, and international travel when applicable
• Manage expenses andsubmitexpense reports for Executive Leader(s) in a timely manner
• Support office management to ensure a clean,organized, and professional working environment for your department’s area
• Be present inofficea minimum of 3 to 4 days a week to ensure office standards are maintained
• Provide coverage and support for the Office Manager/Receptionist when they are absent
• Collaborate with the Senior Executive Assistant on scheduling to ensure there is adequate office support each day
• Support set-up and tear-down for department events and larger company events such as Town Halls, social events, holiday parties, annual conferences, and other key moments
• Support shipping, receiving, storage, and gratis/product distribution for your team
• Providea high levelof administrative support, ensuring quality service and professionalism in every interaction
• Handle confidential and urgent departmental matters with discretion and sound judgement
• Manage priorities efficiently in a multi-tasked environment and ensure deadlines are met
• Act as a liaison with internal and external partners at all levels of the organization
• Use professional judgement to screen,prioritize, anddetermineactions for incoming calls and inquiries
• Organizedata, update reports and presentation materials, and support team events, meetings, andtrainings
• Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule andorganizemeetings, and complete other administrative assignments as required

• You have 5+ years of executive assistant experience
• You have strongorganizationaland multitasking skills, with the ability to manage competing priorities in a fast-paced environment
• You have a high degree of initiative and can work independently while collaborating effectively with a team
• You have the discretion and professionalism needed to handle sensitive and confidential matters
• You are proficient in Microsoft applications, including Word, Excel, PowerPoint, and Outlook
• You are a resourceful and creative problem solver with strong attention to detail anda high levelof accuracy
• You have strong interpersonal and communication skills and bring a professional, discreet, personable, and client service driven approach
• You are flexible with hours and available to work overtime when required

#FSCHIRING

• Caring Community. You’ll collaborate with teammates who are equally passionate about innovating, doing the right things, and driving the industry forward – together, united in beauty.
• Fulfilling Path. Your career glow-up starts here with access to opportunities that will…