Administrative Specialist - CBC Sports Project Coordination and Deliverables Management; English Services

Position Title

Administrative Specialist - CBC Sports Project Coordination and Deliverables Management (English Services)

Contractee Long-Term (Fixed Term)

English

English (Reading - C
- Advanced), English (Speaking - C
- Advanced), English (Writing - C
- Advanced)

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on creating connections and telling stories that are important to Canadians.

CBC Sports is seeking an Administrative Specialist - CBC Sports Project Coordination and Deliverables Management to lead the administrative, financial, and logistical lifecycle of our creative and production projects. In this pivotal role, you will serve as the operational backbone for our creative efforts, ensuring that high-quality visual assets, set designs, and brand elements are coordinated, finalized, and delivered on time for broadcast and digital deadlines.

You will manage critical project workflows, oversee contracts and departmental billing, and optimise creative staff schedules to keep our dynamic sports programming running seamlessly.

• Creation & Execution of Deliverables:
  Coordinate and track the creation, review, and final execution of creative deliverables (including graphic assets, set elements, and brand versions) across various projects to ensure strict alignment with client specifications and broadcast/digital deadlines.
• Workflow Scheduling & Planning:
  Liaise with internal and external stakeholders (such as internal Sports Production, Marketing, Creative Services, Media teams, and external vendors) to establish and maintain comprehensive process schedules, project milestones, and work-back plans.
• Asset & Deliverable Storage:
  Develop, implement, and maintain systematic storage, filing, and digital archiving protocols for all final project deliverables. Ensure assets are coded correctly, easily retrievable, and securely stored in corporate databases for future use and reference.
• RFP Support for Creative Services:
  Provide comprehensive administrative and logistical support during Request for Proposals (RFP) processes, specifically focusing on set design and wardrobe procurement. Assist in compiling specifications, coordinating stakeholder inquiries, and organizing review panels.

• Contract Creation & Execution:
  Coordinate, review, and process standard individual contracts and creative agreements using established corporate templates. Coordinate with external contractors, artists, and vendors to ensure proper completion.
• Status & Execution Tracking:
  Actively track the lifecycle, status, approval progress, and final execution of all contracts and purchase agreements. Maintain comprehensive records of active, pending, and completed agreements.
• Financial Administration & Reconciliation:
  Receive, examine, and coordinate payments and invoices for creative services and materials. Assist in reconciling departmental financial reports, activity logs, and expense sheets to identify and resolve discrepancies.

• Staff Scheduling:
  Analyze employee availability, skills, and leave requests against short and long-range production priorities to develop, post, and distribute employee work schedules using scheduling software (e.g., ScheduALL or equivalent systems).
• Collective Agreement Compliance:
  Ensure all staff scheduling, overtime allocations, and shift changes strictly adhere to relevant collective agreements, labor regulations, and CBC corporate policies.

• Education:
  
  Graduation from a Community College (or equivalent qualification) preferably in Business Administration, Radio/Television Production, Creative Design, or a related field.
• Related
  
  Experience:
  
  Minimum of three (3) years of experience in a creative design, media, or television production environment (either inside or outside the CBC, such as within an advertising agency or design house). At least one (1) year of this experience…