Executive Assistant to Chief Executive Officer

Arenavachi is looking for an exceptional Executive Assistant to the CEO to become a trusted partner to our CEO and help keep a fast-moving, multi-brand organization operating at its best.
This is not a traditional administrative role.
We are looking for someone highly organized, resourceful, polished, and proactive — someone who can anticipate what is needed, protect the CEO’s time, bring structure to competing priorities, and make sure important initiatives keep moving forward.
About Arenavachi  Arenavachi | Toronto, ON | Full-Time
Arenavachi is looking for an exceptional Executive Assistant to the CEO to become a trusted partner to our CEO and help keep a fast-moving, multi-brand organization operating at its best.
This is not a traditional administrative role.
We are looking for someone highly organized, resourceful, polished, and proactive — someone who can anticipate what is needed, protect the CEO’s time, bring structure to competing priorities, and make sure important initiatives keep moving forward.
Arenavachi is a growing group of businesses operating across luxury furniture, design-build, construction, marketing, and related ventures.
Our environment is entrepreneurial, ambitious, and fast-paced. The person joining the CEO's office will have exposure to multiple businesses, senior leaders, clients, partners, and strategic initiatives.
What You’ll Do  You will work closely with the CEO to manage priorities, communication, meetings, follow-ups, and day-to-day execution.
Your responsibilities will include:
Own and strategically manage the CEO’s calendar, meetings, appointments, and priorities
Coordinate internal and external meetings with executives, clients, partners, and stakeholders
Prepare agendas, briefing notes, documents, presentations, and meeting materials
Attend selected meetings, capture key decisions and action items, and ensure follow-through
Track commitments, deadlines, and priorities across multiple companies and projects
Manage email and correspondence, identifying what requires immediate attention
Draft professional emails and communications on behalf of the CEO
Coordinate travel, reservations, events, and executive logistics
Work closely with department heads and leadership teams to gather information and drive follow-ups
Help organize CEO initiatives, special projects, and confidential matters
Create systems that make the CEO and executive office more efficient
Anticipate issues before they become problems
Who We’re Looking For  You may be a strong fit if you are:
Exceptionally organized and detail-oriented
Proactive — you don’t wait to be told what to do
Comfortable working directly with a CEO or senior executive
Excellent at prioritizing when everything feels important
A strong written and verbal communicator
Professional, discreet, and trustworthy with confidential information
Resourceful and able to solve problems independently
Comfortable communicating with senior executives, clients, and external partners
Able to work calmly and effectively in a fast-paced environment
Tech-savvy and comfortable learning new tools, systems, and AI platforms
Someone who genuinely enjoys creating order, structure, and momentum

Preferred Experience   3+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff Associate, or similar role
Experience supporting a CEO, Founder, President, or C-level executive preferred
Strong proficiency with Microsoft Office / Google Workspace and modern productivity tools
Experience managing complex calendars and executive communications
Experience in a growing entrepreneurial organization is an asset
What Success Looks Like  The CEO is spending more time on the decisions and relationships that matter most.
Important commitments don’t get lost.
Meetings are prepared properly.
Follow-ups happen.
Information reaches the CEO at the right time.
And the executive office operates with significantly more structure, speed, and clarity.

The Person We Want  We are looking for someone who naturally thinks:
“I’ve already taken care of it.”
Someone who sees what needs to happen next, takes ownership, and follows things through to completion.
If you are looking for a predictable administrative position, this may not be the right role.
If you want to work closely with an entrepreneurial CEO, gain exposure to multiple businesses, and become an important part of a growing organization, we would love to hear from you.