Group Executive Assistant

Kinterra is a private equity platform dedicated to building secure supply chains for the modern economy by acquiring and developing critical minerals and related infrastructure assets. With approximately US $1.5 billion in committed capital, Kinterra invests in high-quality, development-stage mining and downstream infrastructure projects to enable the energy transition, support infrastructure expansion, and advance global manufacturing resilience.
We work alongside our portfolio companies to unlock value through active ownership, deep technical expertise, and disciplined project development. Our culture is rooted in collaboration, accountability, and excellence in execution.
About the Role
Kinterra is seeking an experienced Executive Assistant to provide exceptional executive support while overseeing the day-to-day operations of our Toronto office. This is a highly visible, firmwide role that partners closely with multiple senior leaders to ensure seamless administrative operations and an exceptional workplace experience.
The successful candidate will manage complex executive calendars, coordinate meetings and travel, oversee expenses, liaise with office vendors, support facilities management, coordinate employee onboarding, and lead a variety of administrative projects. They will play a key role in maintaining an efficient, professional, and well-organized office environment while enabling senior leadership to operate effectively.
This opportunity is ideal for a polished, proactive, and highly organized professional who thrives in a fast-paced private equity environment. The successful candidate exercises sound judgment, anticipates the needs of executives and the business, follows through on commitments, and consistently delivers a high standard of service to internal and external stakeholders.

Key Responsibilities:

Executive Calendar Management:
Coordinate internal and external meetings, board meetings, and executive sessions with precision and foresight
Proactively anticipate scheduling conflicts and resolve efficiently
Ensure executives are fully briefed and prepared for each engagement
International & Domestic Travel Coordination
Plan, book, and manage comprehensive domestic and international travel itineraries including flights, hotels, ground transportation, and visa requirements
Coordinate travel logistics for Project Directors across Kinterra’s portfolio companies
Anticipate and resolve travel disruptions swiftly and professionally
Executive Expense Management
Manage corporate cards, expense reconciliations, and reporting for Partners
Ensure timely and accurate submission of expense reports
Maintain compliance with firm expense policies
Board & AGM Support:
Coordinate board meeting logistics including scheduling, materials preparation, and distribution
Support Annual General Meeting (AGM) planning, coordination, and execution
Liaise with board members, external advisors, and internal stakeholders
Stakeholder & Communications Management:
Serve as a professional and personable interface for executives with internal teams, portfolio companies, and external partners
Draft and manage executive correspondence, presentations, and communications
Build trusted relationships with Finance, People & Culture, Project Directors, and Investment Team
Administrative Operations & Process Improvement
Identify and implement improvements to administrative processes and efficiencies across the executive function
Maintain organized filing systems, documentation, and records management
Manage ad hoc projects and special assignments as directed by senior leadership
What you Bring

Required:

2 – 5 years of progressive Executive Assistant experience supporting Partners, Managing Directors, C-suite executives, or equivalent senior…