Junior School Co-ordinator

For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearful women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world. We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice. Our strategic plan was launched in January 2023, and we are continuing to make progress on our collective commitment to inspire girls to be fearless and educate them to be the leaders the world needs.  

to learn more about our progress to date.

The Junior School Co-ordinator supports the Principal, Vice Principal and the Junior School (JS) office team on all administrative processes, procedures and responsibilities to ensure the smooth functioning of the JS. The Co-ordinator provides exemplary administrative and customer support in a busy, nurturing environment and is able to easily switch from working with basic office routines to more complex administrative responsibilities over the course of the day.

The Co-ordinator works in a procedural, consensus-building manner with faculty, students, parents and staff in keeping with the school’s vision, mission, and values.

What You’ll Do:

Handles all Junior School reception responsibilities for half a day, including security, meeting and greeting students, parents, staff and guests
Oversees the Junior School student attendance
Tracks student arrivals and departures during the school day and liaises with the division offices for attendance purposes
Follow-ups on student attendance records and class attendance; monitors student sign-in and sign-out; tracks and inputs student absences, late arrivals, and early dismissals
Resolves any discrepancies in daily student attendance records by monitoring the Unexcused Absences and Lates and Late Arrivals queries throughout the day, communicating with parents, as needed
Corresponds with parents, students and staff inquiries in person and via email/phone

General
Organizes event planning/briefs and Rendezvous Room bookings
Coordinates all JS events (JS Coffee Mornings, Grand Pal’s day, Open House, Curriculum evenings, faculty meetings, concerts, Learning Conferences, JS Community events etc.)
Orders student awards for end of year Chapels and Assemblies
Coordinates with VP to update scripts for Final Assembly and Closing Chapels
Coordinates calendars: setting of appointments, correspondence, calendar preparation, pick Atime, invitations, and other administrative functions (i.e. managing GANTT chart entries)
Coordinates the JS report card process, including production and distribution of report cards and liaising with the Data Team
Supports communication and information-sharing by creating and maintaining the weekly JS Staff Bulletin
Reviews and edits the Junior School section of the Yearbook
Supports ordering of classroom materials and furniture
Provides day-to-day administrative support to the JS Principal and Vice Principal
Makes travel arrangements for Principal and Vice Principal and coordinates with other divisions, where applicable
Expense and budget management using Financial Edge NXT, and monthly Visa Reconciliation for Principal and Vice Principal

Who You Are:
Administrative experience, preferably working in an educational setting
Proficiency in Google Suite and Microsoft Office
Strong writing, editing and proofreading skills with an eye for detail and accuracy

Experience with and interest in working with children and their families
Excellent organizational and interpersonal skills
Flexibility, team player and problem-solving skills
Ability to work some evenings for school related events such as:
Curriculum Nights, Student Conferences, Open Houses and other community events
Ability to multitask,…