Facilities Administrator

At CAAT, we’re passionate about what we do. And it shows!

Here, you’ll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn’t just feel different  
* is* different. We’re one of the fastest-growing pensions in the country for a reason. We challenge the status quo, making a real impact on the hundreds of employers we serve – from education institutions to major corporations and household brands. And we’re just getting started. Driven by core values and a shared purpose, we’re fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life.

If this sounds like a fit, we’d love you to be a part of it.

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* About the Role:

** We are seeking a Facilities Administrator for our Office Services team. Reporting to the Manager of Office Services, the successful incumbent will provide essential support to CAAT's core business operations, ensuring a safe, comfortable, and welcoming work environment. This includes catering support, hospitality, keeping the office neat and tidy throughout the day, providing cleaning services when needed, and acting as a primary back-up for reception and mail services.
** As the Newest Member of our Team, You’ll:
*** Provide a full range of facilities maintenance support services for office premises & Plan staff which includes maintaining a safe, functional, and clean office environment.
* Coordinate and oversee regular maintenance activities with external contractors including landlord for repairs and maintenance.
* Keep all areas of the office including all meeting rooms, kitchen areas and work spaces tidy and clean throughout the day.
* Monitor inventory, organizing stock, and order all stationery and kitchen supplies.
* Assist with keeping track and processing facilities-related invoices.
* Perform office/desk moves, including clearing out vacated workstations.
* Assist with managing the service ticketing system.
* Oversee meeting room and catering set-up and clean-up, including arranging furniture for all internal and external meetings and events.
* Serve as primary back-up for reception, including covering all breaks, lunches, and absences, and performing all related duties such as sorting and date-stamping incoming mail and sending out local and national courier packages.
* Be an active member and ensure compliance with the Plan’s Joint Health & Safety committee & Life Safety team.
** To Succeed, You Bring:
*** College diploma in office administration or facilities management.
* A minimum of 3 (three) years’ experience of progressive office facilities support
* Self-motivated, well-organized approach, attention to detail, the ability to manage priorities effectively.
* Strong problem-solving skills and the ability to independently with limited supervision
* Experience with Microsoft Office programs including Word, Excel, Outlook and SharePoint.
* Excellent oral and written skills with the natural ability to build instant connections with internal & external stakeholders.
* The target hiring salary for this position is $52,600 – $61,800. Placement within our salary range will be based on factors such as internal equity, market conditions, and the candidate’s experience, skills, and qualifications relevant to the role.
* At CAAT, we believe innovation, passion, and purpose are ingredients for a great work environment. We’re incredibly proud of our people and the remarkable impact they have as catalysts for change. We’re committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment where people can grow and thrive. When you work with CAAT, you’ll enjoy:
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