Legal Assistant

LEGAL COORDINATOR REPORTS TO VP, GENERAL COUNSEL & CORPORATE SECRETARY, OR HIS DESIGNATE

With over 100 hotels in our portfolio, representing 18 internationally recognized hotel brands, Inn Vest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day operating activities of 87 owned and third party owned hotels.

Inn Vest's portfolio is geographically diverse with hotels from Vancouver, BC to Corner Brook, NL but also experientially diverse from roadside inns to luxury urban properties.

At Inn Vest, our mission is simple - to deliver outstanding guest experiences and superior returns on quality hospitality investment. A career at Inn Vest will provide you with unrivaled opportunities and invaluable exposure to Canada’s largest independently-owned and operated hotel portfolio.

Reporting to the Vice President, General Counsel & Corporate Secretary or designate, the Legal Coordinator provides administrative and operational support to the Corporate Legal team. The Legal Coordinator is responsible for organizing legal documents, coordinating routine legal and compliance matters, maintaining legal records, and supporting the team’s day-to-day workflow.

This is an entry-level position within a growing Corporate Legal team. The successful candidate will be detail-oriented, organized, responsive, and able to manage multiple priorities in a fast-paced environment.

The duties and responsibilities of the Legal Coordinator include, but are not limited to:

• Coordinate regulatory filings and applications for hotel licences and permits, including liquor, business, food, and elevator permits.
• Support Know Your Customer (KYC) and payment-processor onboarding by gathering and organizing required corporate information and documentation.
• Assist with the review and coordination of routine operational contracts, including vendor, service, maintenance, equipment lease, NDA, and payment-processing agreements.
• Maintain legal documents, corporate records, entity information, and contract records in electronic filing and document-management systems.
• Coordinate document execution through Docu Sign, monitor signature status, and file completed documents.
• Manage, track, and process legal invoices and Concur expense reports, including coordinating approvals and liaising with Accounts Payable.
• Maintain legal trackers, status reports, and workflow records.
• Liaise with hotel teams, internal departments, external counsel, vendors, government authorities, and other legal service providers.
• Use AI tools to enhance workflow management, prepare initial drafts and summaries, organize information, track action items, and improve administrative efficiency, while verifying outputs and maintaining confidentiality.
• Provide general administrative support and complete other duties and projects as assigned.

Please Note:

This job description is not intended to be definitive or restrictive and may be modified or expanded to meet changing business needs.

• Associate degree in paralegal studies, a paralegal certificate, or a bachelor's degree in business or administration is preferred.
• Knowledge, Experience and Skills Requirements:
• Minimum (1) years’ experience as an administrative assistant or legal assistant, preferably in a law firm or in a corporate legal department.
• Prior experience working for securities or real estate sector is a definite asset.
• Intermediate to advanced proficiency in MS Suite (Excel, Word, Power Point) and Internet tools. Ability to blackline documents.
• Strong numeracy, research, and proven analytical abilities.
• Ability to handle data with utmost confidentiality.
• Outstanding written and oral communication skills; highly developed…