Indigenous Relationship Administrator

• Contract Length
  : 12 Months
• Work Type
  :
  Hybrid
• Location
  :
  North York, ON

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

• The Project Administrator II provides administrative, coordination, engagement, and project support to Community and Indigenous Engagement teams. This role plays a key part in facilitating stakeholder engagement activities, maintaining accurate records and documentation, supporting corporate citizenship initiatives, coordinating events, and ensuring effective communication across project teams and community partners. The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

• Manage and monitor engagement mailboxes, creating and maintaining records within internal database systems.
• Review, prepare, and draft correspondence and letters to support engagement activities with First Nations communities and other stakeholders.
• Attend meetings, record detailed minutes, and distribute finalized documentation in a timely manner.
• Coordinate meetings, consultations, and engagement activities with Indigenous Nations, community groups, stakeholders, and project teams.
• Track community commitments, action items, and follow-up activities arising from engagement meetings and consultations.
• Maintain and update contact databases, stakeholder records, and distribution lists.
• Prepare, format, and distribute presentations, briefing notes, reports, meeting materials, and correspondence.
• Coordinate internal communications and support team-wide updates.
• Review documents and communications to ensure consistency, accuracy, and quality standards are met.
• Support sponsorship and funding applications for local communities and Indigenous groups by guiding external applicants and internal stakeholders through established corporate processes.
• Coordinate community engagement events that strengthen stakeholder relationships and support organizational objectives.
• Order promotional materials, maintain inventory levels, and ensure event readiness.
• Manage event logistics, including venue bookings, catering arrangements, accommodations, transportation, payments, and other event-related requirements.
• Review and edit engagement records, logs, and documentation to ensure accurate reporting and record keeping.
• Coordinate the review and approval of meeting minutes with internal staff and external consultants.
• Maintain project files, consultation records, correspondence, and supporting documentation in accordance with regulatory, corporate, and records management requirements.
• Assist with regulatory filing preparation by organizing consultation records and supporting documentation.
• Support the preparation, quality control, and distribution of consultation summaries, reports, presentations, and briefing materials.
• Maintain team SharePoint sites, records repositories, and access permissions.
• Manage shared team calendars and coordinate schedules as required.
• Submit and track vendor onboarding requests and associated documentation.
• Collaborate closely with project teams, consultants, community representatives, and engagement team members to support ongoing initiatives.
• Participate in regular project meetings, team meetings, and ad hoc planning sessions.
• Coordinate building access, guest registrations, Wi‑Fi access, room bookings, and other administrative arrangements required for meetings and consultations.

• Required:
  • Post‑secondary education in Business Administration, Office Administration, Project Administration,…