Workplace & Operations Coordinator

At Bond, we build growth and loyalty for some of the world’s most recognized brands. Behind that work is a team of smart, curious people who care deeply about clients, each other, and building something meaningful together.

At Bond, we build growth and loyalty for some of the world’s most recognized brands. Behind that work is a team of smart, curious people who care deeply about clients, each other, and building something meaningful together. We are looking for a dynamic and organized Workplace Experience & Operations Coordinato
r who will be integral to ensuring smooth office operations, optimal space utilization, and a safe, engaging environment for employees and visitors. The ideal candidate is a people-centric individual with a magnetic personality, exceptional communication skills, and a proactive approach to problem-solving.

• Proven experience in office management, workplace operations, facilities management or a similar role.
• This is a fully onsite role, five (5) days per week at our downtown Toronto office
  , with occasional support at our Mississauga office as needed.
• Certification in health and safety management is an asset.
• Strong organizational and multitasking skills with excellent attention to detail.
• Exceptional communication and interpersonal skills.
• A can-do attitude with the ability to anticipate needs, take initiative and proactively solve problems.
• Ability to remain calm and adaptable in a busy environment.
• Ability to connect and work effectively with people from diverse backgrounds.
• Professionalism and discretion when working with employees, clients and Executive Leadership.
• Energetic, determined and resilient, with a strong focus on both employee and client experience.
• Downtown Toronto savvy, with strong knowledge of restaurants, accommodations, transportation and local venues to provide recommendations and support for employees, clients and guests.

• Collaborate with senior management to plan, implement and optimize space utilization strategies that support the needs of expanding teams.
• Oversee ongoing improvements to office functionality that foster collaboration and enhance the employee and client experience.

• Oversee the management and maintenance of facility operations for the Toronto and Mississauga offices, including physical security, archiving, compliance, telephony, HVAC, landscaping, janitorial services and waste management.
• Ensure construction, remodeling and repair work is completed efficiently and within budget, while minimizing disruption to office operations.
• Maintain the reception area to ensure it is always client-ready.
• Manage inventory and replenish office supplies, beverages and snacks onsite at both the Toronto and Mississauga offices.
• Oversee security badge issuance and security system maintenance and management.
• Ensure meeting rooms are ready for employees and clients, including room resets and maintaining whiteboards.
• Coordinate catering delivery and clean-up and provide support during client meetings.
• Provide AV support and complete daily rounds of client spaces.
• Support office setup for All Employee Meetings, client meetings and internal events, including furniture, AV and décor.
• Manage the Office
  
  RnD booking tool for international offices and coordinate bookings with people across the organization.
• Maintain the Ivanti ticketing system for security access activations.

• Chair the Joint Health & Safety Committee and support ongoing health and safety requirements and compliance.
• Organize and execute safety drills, including annual fire drills, and ensure…